Job Description

Job Title:

Executive Assistant to Managing Director

Department:

Corporate / Management Office

Reports To:

Managing Director

Location:

Head Office / Project Office

Job Purpose

The Executive Assistant to the Managing Director provides

high-level administrative, coordination, and strategic support

to the MD, ensuring smooth day-to-day operations, effective communication, follow-ups on key decisions, and confidentiality in all matters related to projects and management.

Key Roles & Responsibilities MD Office Management

Manage MD's calendar, appointments, meetings, and travel schedules. Act as the

primary point of contact

between the MD and internal/external stakeholders. Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the MD.

Meeting & Coordination

Schedule and coordinate meetings with Project Heads, Engineering, Purchase, Finance, Consultants, and Clients. Prepare

meeting agendas, MOMs (Minutes of Meeting)

, and ensure timely follow-up on action points. Track deadlines and commitments given by department heads and project teams.

Project & Business Support

Assist MD in tracking project progress, delays, risks, and key milestones. Compile project MIS reports, dashboards, and presentations. Coordinate with Planning, QS, Billing, and Accounts teams for project updates.

Communication & Liaison

Draft professional emails, circulars, notices, and internal communications as per MD's instructions. Ensure clear communication flow between Head Office and Project Sites. Liaise with clients, government authorities, consultants, and vendors when required.

Confidentiality & Compliance

Handle sensitive information with

strict confidentiality and discretion

. Maintain records of legal documents, contracts, approvals, and confidential files. Ensure compliance with company SOPs and MD directives.

Travel & Event Management

Arrange domestic/international travel, accommodation, and itineraries for MD. Coordinate MD's participation in site visits, review meetings, and official events.

Administrative & Documentation Support

Maintain systematic filing of documents (physical & digital). Assist in preparation of board meeting documents, presentations, and reports. Support HR and Admin for MD-level approvals and communications.

Qualifications

Bachelor's degree in

Business Administration / Commerce / Engineering / Management

. Additional certification in Office Management or Executive Assistance is an advantage.

Experience

5-10 years

of experience as an Executive Assistant / Personal Assistant to senior leadership. Prior experience in

construction, real estate, or infrastructure industry

preferred.

Key Skills & Competencies

Excellent communication (verbal & written) Strong coordination and follow-up skills Ability to handle pressure and multiple priorities High level of integrity and confidentiality Proficient in MS Office (Word, Excel, PowerPoint) Familiarity with construction terminology, SOPs, and workflows Strong organizational and time-management skills

Interested candidate can apply through

Ph-9363405130

hr@vrlivin.co.in

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance Leave encashment Life insurance Paid sick time Paid time off Provident Fund
Work Location: In person