Job Description

Key Responsibilities:1. Appointment & Calendar Management (Primary Focus)

Manage and maintain the MD's daily calendar, including scheduling, rescheduling, and prioritizing appointments. Coordinate internal and external meetings, ensuring no overlaps or conflicts. Anticipate scheduling needs and proactively plan to optimize the MD's time. Send timely reminders and prepare briefing materials before each meeting. Coordinate travel itineraries and ensure all logistics align with scheduled commitments.

2. Communication & Coordination

Act as the first point of contact for all calls, emails, and correspondence to the MD. Draft, review, and manage emails, letters, and other official communications. Liaise effectively with internal teams, clients, vendors, and stakeholders to ensure smooth communication flow. Maintain professionalism and confidentiality in all interactions.

3. Meeting Support

Schedule and prepare agendas, presentations, and documents for meetings. Record minutes of meetings, follow up on key actions, and track deliverables. Ensure all required participants are informed and prepared in advance.

4. Office & Administrative Support

Organize and maintain files, documents, and confidential records. Support in travel bookings, hotel arrangements, and expense management. Assist in preparation of reports, business presentations, and other executive documents.

5. Task & Priority Management

Monitor deadlines, upcoming projects, and follow-ups on behalf of the MD. Maintain a structured system for tracking tasks, commitments, and deliverables. Ensure smooth day-to-day functioning of the MD's office operations.

Key Skills & Competencies:

Exceptional organizational and time management skills

-- ability to handle multiple priorities.

Strong appointment and calendar coordination abilities.

Excellent communication skills (written and verbal). High level of discretion, confidentiality, and professionalism. Strong attention to detail and proactive problem-solving attitude. Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) and scheduling tools.

Qualifications & Experience:

Bachelor's degree in Business Administration, Commerce, or related field. 3-6 years of experience as an Executive Assistant, preferably supporting senior leadership. Experience in managing high-volume calendars and corporate communication preferred.
Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person