Job Description

Executive Assistant to Managing Director - Roles & Responsibilities

1. Executive Support & Coordination

Manage the Managing Director's (MD's) daily schedule, meetings, appointments, and travel plans. Coordinate high-level internal and external meetings, prepare agendas, and record minutes. Act as a point of contact between the MD and employees, clients, and external stakeholders. Organise and streamline daily priorities to ensure the MD's time is optimally utilized.

2. Communication & Correspondence

Draft, review, and organize emails, letters, and communication on behalf of the MD. Maintain confidentiality of all sensitive and strategic information. Follow up on pending tasks, communications, and commitments to ensure timely completion.

3. Administrative Management

Prepare reports, presentations, and documentation required for review by the MD. Manage office files, digital records, and documentation in an organized and easily retrievable manner. Assist with data entry, internal coordination, and administrative tasks as needed.

4. Meeting & Event Coordination

Arrange logistics for meetings, conferences, and team gatherings. Coordinate guest visits, hospitality arrangements, and inter-departmental meetings.

5. Task Tracking & Follow-Through

Track progress of assigned projects or tasks and provide timely updates to the MD. Follow up with departments on deadlines, deliverables, and action items.

6. Professional Representation

Represent the MD with professionalism in interactions with staff, vendors, and clients. Maintain a calm, approachable, and solution-oriented attitude in a dynamic environment.

Educational Background

Graduate

in any discipline (mandatory).

Experience Preference

Open to candidates without prior Executive Assistant experience.

Candidates from the following backgrounds are particularly suitable due to their organizational and communication strengths:

School Teachers

Coordinators / Academic Coordinators

Administrators / Office Admin Staff

Counsellors

Front Desk Executives

Receptionists

Personal Attributes

Mature, stable, and responsible personality;

candidates with significant life and work experience (often 32+ years)

are preferred for this role due to its high level of trust and accountability. Ability to maintain confidentiality, professionalism, and discretion.
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

Provident Fund
Work Location: In person