Job Description

EA - KRA

Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support company's MD/CEO.

EA contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners for MD

Manage information flow in a timely and accurate manner

Manage MD' calendars, daily schedules and set up meetings.

Coordinate for travel itineraries and accommodation arrangements

Rack daily expenses and prepare weekly, monthly or quarterly reports

Oversee the performance of other staff & sustain a level of professionalism among them.

Act as an office manager by keeping up with office supply inventory

Format information for internal and external communication - memos, emails, presentations, reports

Organise meetings, seeks all logistics required for meetings and take minutes during meeting

Screen and direct phone calls and distribute correspondence

Organize and maintain the MD office filing system

Drafts, review and send communication on behalf of MD

Prioritize Emails and responds where necessary.

EOD reports (details based on production per day). Processing all work using Google Sheets, one note, Google keep.

Uphold a strict level of confidentiality.

Answer and respond to phone calls, communicate messages and information to MD.

Requirements and skills

Work experience as an Executive Assistant, Personal Assistant or similar role for 1-4 years

Excellent MS Office & Excel knowledge

Outstanding organizational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written communications skills

Discretion and confidentiality

High School degree

PA/ PG diploma or certification is a plus

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?23,000.00 per month

Benefits:

Food provided Provident Fund
Schedule:

Day shift
Language:

English (Required)
Work Location: In person