Job Description

Executive Assistant to the MD - Nutraceutical Manufacturing Focus

Work Schedule & Availability Requirement

Core Working Hours:

10:00 AM to 7:00 PM

.

Off-Hours Availability:

Mandatory availability

outside of core working hours

via call or WhatsApp

to address urgent communications related to the manufacturing plant operations.
Role Summary & Value Proposition

We require a high-impact Executive Assistant who will be a

Strategic Partner and External Ambassador

for the

Managing Director (MD)

. This professional must combine superior executive support with strong

analytical and technical capabilities

, leveraging specialized education, and be willing to travel to support business development and client relations.

Key Responsibilities

External Representation & Client Relations

Client & Exhibition Attendance:

Attend industry

exhibitions, trade shows, and client meetings

to assist the MD with networking, logistics, follow-up, and detailed note-taking.

Logistics Management:

Handle all complex travel logistics for the MD and yourself, including flight bookings, hotel reservations, and detailed itinerary preparation related to external events.

Analytical & Technical Support (Strategic Partnering)

Data Mastery:

Utilize

expert-level proficiency in Microsoft Excel

(Pivot Tables, VLOOKUPs, advanced formulas) to rapidly create dashboards, financial summaries, and operational reports for the MD and Board.

Business Insights (MBA Focus):

Conduct

market research

, competitive analysis, and track key business performance indicators (KPIs) relevant to finance and marketing.

Production Liaison (B.Tech Focus):

Act as the informed administrative bridge to the R&D and QC teams, assisting the MD in reviewing and summarizing regulatory documents and technical reports.

Communication & Crisis Triage

Priority Contact:

Serve as the MD's primary filter for

urgent off-hours communication

from the plant operations. Triage messages and proactively alert the MD only when necessary, providing synthesized information.

Discreet Handling:

Maintain absolute

confidentiality and discretion

when handling sensitive operational, financial, and client-related information.

Executive Administrative Support

Manage and strategically prioritize the MD's highly complex calendar and commitments. Prepare detailed agendas, capture professional

meeting minutes

for Leadership and Board reviews, and ensure rigorous follow-up on all delegated action items.
Required Qualifications

Education is Mandatory:

A

B.Tech. in Food Technology/Food Science

or related technical field is strongly preferred,

AND

an

MBA in Finance or Marketing

is highly desirable.

Experience:

Minimum of

5+ years

of direct Executive Assistant experience reporting to a C-level executive or

Managing Director

.

Technical Proficiency:

Expert-level proficiency in Microsoft Excel is mandatory.

High proficiency in the rest of the Microsoft Office Suite.
Core Competencies

Flexibility & Reliability:

Demonstrated willingness and ability to be

available for urgent communication

outside of standard working hours and to

travel for business

purposes (exhibitions/client meetings).

Analytical Prowess:

Ability to quickly understand and interpret technical and financial data.

Discretion & Composure:

Maintains professionalism, sound judgment, and composure during critical, time-sensitive events.
Job Type: Full-time

Pay: ₹25,000.00 - ₹75,000.00 per month

Benefits:

Health insurance
Work Location: In person