Job Description

Executive Assistant to Managing Director

Location:

Baner, Bhandarkar Road, Camp, Pune

Job Type:

Full-Time / Part-Time

Job Overview

We are seeking a highly skilled and proactive

Executive Assistant to the Managing Director

. This role requires providing top-level

administrative, secretarial, and personal assistance

to ensure smooth management of both business and personal tasks. The Executive Assistant will be responsible for

managing calendars, coordinating travel, organizing meetings and events, drafting correspondence, vendor management, and handling family-related administrative work

.

This is an excellent opportunity for a detail-oriented, organized, and dependable professional with

exceptional follow-up skills

to work directly with top leadership.

Key Responsibilities

Act as the primary

point of contact

between the Managing Director and internal/external stakeholders. Manage all

communications, information flow, and follow-ups

to ensure deadlines are met. Maintain and organize the executive's

calendar, schedule meetings, and coordinate national and international travel

(flights, hotels, transportation). Prepare and maintain

Minutes of Meetings (MOM), MIS reports, calendars, and records

with precision. Manage

family health insurance claims, appointments, and reconciliations of payments

. Draft and manage

letters, emails, and official correspondence

with excellent attention to detail. Handle

guest arrangements, appointment scheduling, and follow-up communications

with accuracy. Oversee

dealership visits, vendor management, issue resolution, and dealership development support

. Ensure

confidentiality of all business and personal information

at all times. Coordinate company policy adherence and provide professional administrative support as required.
Requirements

Experience:

Minimum 3-5 years as an

Executive Assistant, Personal Secretary, or Administrative Assistant

to a Managing Director / Senior Leadership.

Essential Skill:

Exceptional

follow-up and organizational skills

. Proficiency in

MS Office (Excel, Word, PowerPoint)

and

Google Suite (Sheets, Docs, Forms)

. Strong

English communication skills

(both verbal and written). Ability to take

shorthand notes

and prepare accurate records. Knowledge of

travel arrangements and hotel bookings

. Ability to manage multiple tasks with a

proactive, problem-solving, and decision-making approach

. High level of

professionalism, confidentiality, and integrity

.
Educational Qualification

Graduate from a

Secretarial College or equivalent educational background

in administration or office management.
Salary & Benefits

Salary:

?40,000 - ?45,000 per month

Benefits:

Provident Fund (PF), Gratuity, Bonus, Accidental Insurance Policy, Laptop, SIM & Phone provided

Work Schedule:

6 days a week, 10:00 AM - 7:00 PM

Work Locations:

Baner - 4 days a week Bhandarkar Road - 1 day a week Pune Station (Camp) - 1 day a week
Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

Cell phone reimbursement Provident Fund
Application Question(s):

What is your current and expected CTC? How many years of experience do you have as a core Executive Assistant or Secretary to Leadership? Have you done Calendar Management, MOM, Meeting facilitation, Travel Arrangements and MIS reporting? Are you proficient in MS Office (particularly Excel and Word) and Google Tools (Sheets, Forms, Docs)? What is your present age and notice period? Are you comfortable with the work locations of Baner, Bhandarkar Road and Camp, Pune?
Work Location: In person