Job Description

Job Title: Executive Assistant to Director

Location: Dadar, Mumbai.

Reports To: Director

Employment Type: Full-Time

Position Overview:

We are looking for a highly professional and detail-oriented

Executive Assistant to the Director

to provide dedicated administrative, organizational, and strategic support. This role requires someone who can efficiently manage the Director's daily operations, communications, and schedules, while maintaining a high level of confidentiality and professionalism.

Key Responsibilities:

1. Administrative & Calendar Management

Manage and maintain the Director's calendar, appointments, and travel plans

Organize internal and external meetings, including agenda preparation, logistics, and follow-ups

Handle correspondence, screen emails/calls, and prioritize urgent matters

2. Communication & Relationship Management

Act as a point of contact between the Director and internal/external stakeholders

Draft, review, and manage professional emails, memos, and reports

Coordinate with other departments and executive-level staff

3. Reporting & Documentation

Prepare executive reports, presentation decks, and briefing notes

Maintain confidential files, records, and databases

Support Director in the preparation of business reviews, MIS, and performance trackers

4. Project & Task Coordination

Track progress of key departmental initiatives and follow up on pending items

Coordinate with cross-functional teams to meet deliverables and deadlines

Provide research support and background information as required

5. Travel & Expense Management

Organize travel itineraries (flights, hotels, transportation)

Process travel reimbursements and maintain expense records

Ensure timely approvals, invoices, and expense filings

Key Qualifications & Requirements:

Graduate/Postgraduate in any discipline; administrative training is a plus

3-5 years of experience in executive or personal assistance, preferably at director/VP level

Excellent command of English (verbal and written)

Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)

Professional discretion, integrity, and ability to handle confidential information

Strong organizational and multitasking skills

Preferred Skills:

Familiarity with project management tools (e.g., Trello, Asana)

Time management and the ability to work independently

High emotional intelligence and interpersonal communication

Ability to work under pressure and meet deadlines

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Language:

English (Preferred)
Work Location: In person