Job Description

Job Summary:

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director in day-to-day operations, strategic initiatives, and administrative functions. The ideal candidate will act as a trusted partner, ensuring efficient handling of business affairs, communication, scheduling, and confidential matters.

Key Responsibilities:

Calendar & Schedule Management: Manage the MD's calendar, schedule meetings, appointments, travel, and events with utmost efficiency. Communication Management: Screen and prioritize emails, phone calls, and other communications. Draft responses and handle correspondence on behalf of the MD. Meeting Coordination: Organize internal and external meetings, prepare agendas, record minutes, and ensure follow-up actions are completed. Travel & Logistics: Plan and book travel arrangements (flights, accommodations, transport), prepare detailed itineraries, and ensure smooth execution. Documentation & Reporting: Prepare presentations, reports, documents, and data for meetings and decision-making. Confidential Support: Handle sensitive information with discretion. Maintain confidentiality and professionalism in all interactions. Liaison Role: Serve as a point of contact between the MD and internal/external stakeholders. Project Assistance: Support in tracking project progress, research, data analysis, and coordinating with various departments.

Key Skills & Competencies:

Excellent communication (written and verbal) and interpersonal skills High level of discretion, integrity, and professionalism Strong organizational and time-management abilities Proficiency in MS Office (Excel, PowerPoint, Word, Outlook) Ability to multitask and prioritize under pressure Problem-solving mindset with a proactive approach

Educational Qualification & Experience:

Bachelor's degree in Business Administration, Management, or related field 4-8 years of experience as an Executive Assistant, preferably supporting C-level executives Experience in a corporate or fast-paced environment is preferred
Job Type: Full-time

Pay: ?200,000.00 - ?1,000,000.00 per year

Schedule:

Day shift
Application Question(s):

Your current salary? Are you comfortable with 3rd & 4th Floor, Plot No. 137AB, Kandivali co. Op. Industrial Estate Limited, Charkop, Kandivali west location in Mumbai?
Work Location: In person