Job Description

This role is for one of our clients

Industry: Operations
Seniority level: Entry level

Min Experience: 0 years
Location: Mumbai
JobType: full-time

About the Role

We are seeking a proactive, organized, and dependable

Executive Assistant

to directly support our Managing Director. This pivotal role demands high levels of discretion, efficiency, and coordination to ensure the MD's time is optimally utilized across business priorities and personal responsibilities. If you thrive in dynamic environments, enjoy managing complex schedules, and have an eye for detail, this role is for you.

Key Responsibilities

Calendar & Scheduling

Organize and manage the MD's calendar including meetings, appointments, and events
Prioritize tasks and coordinate time blocks across business, strategic, and personal engagements
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Travel & Logistics

Plan and manage end-to-end travel itineraries (domestic and international), including bookings, transportation, and accommodation
Anticipate logistical needs and ensure seamless execution

Communication & Coordination

Manage emails, calls, and messages--drafting responses, following up, and filtering key information
Serve as the primary liaison between the MD and internal/external stakeholders

Operational Support

Maintain records, files, expense reports, and confidential documents with accuracy and discretion
Track ongoing initiatives and ensure timelines are met through proactive follow-ups
Support the MD in both business and select personal matters

What We're Looking For

Excellent command over English (verbal and written)
Outstanding organizational skills and ability to multitask under pressure
Trustworthy and professional with the ability to handle sensitive information
Tech-savvy: proficient in Google Workspace (Docs, Sheets, Calendar), productivity tools, and travel/scheduling apps
Ability to take ownership, solve problems independently, and communicate clearly

Qualifications

Bachelor's degree in any field (preferred but not mandatory)
0-3 years of relevant experience in executive assistance, administration, or coordination roles
Fresh graduates with strong communication and organizational skills are encouraged to apply

Why Join Us

Work closely with a dynamic business leader and gain exposure to high-level decision-making
Learn the inner workings of business operations, leadership, and time management
Be part of a fast-paced, high-growth environment where initiative is rewarded
Competitive compensation and long-term career development