Job Description

: Executive Assistant

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Job Title: Executive Assistant

Department: Sales/Admin

Reports To: Managing Director

Location: Gurugram

Employment Type: Full-time

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Job Summary

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support md. The ideal candidate will manage schedules, coordinate meetings, and handle critical administrative tasks to ensure the smooth functioning of the executive's day-to-day operations. This role requires exceptional communication skills, confidentiality, and the ability to prioritize effectively in a fast-paced environment.

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Key Responsibilities

- Calendar Management: Schedule, coordinate, and manage appointments, meetings, and events.

- Communication: Handle phone calls, emails, and correspondence on behalf of the executive.

- Travel Coordination: Organize and book domestic and international travel arrangements, including flights, accommodations, and itineraries.

- Meeting Support: Prepare agendas, take minutes, and follow up on action items from meetings.

- Documentation: Draft and edit reports, presentations, and other documents as required.

- Office Operations: Assist in managing office supplies, expense reports, and other administrative tasks.

- Relationship Management: Act as a liaison between the executive and internal/external stakeholders.

- Project Management: Assist in planning and executing special projects and initiatives.

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Required Qualifications and Skills

- Education: Bachelor's degree in Business Administration or a related field (preferred).

- Experience: 3+ years of experience in an executive assistant or similar role.

- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.

- Communication: Excellent verbal and written communication skills.

- Organization: Strong organizational and multitasking abilities, with attention to detail.

- Confidentiality: Demonstrated ability to handle sensitive information with discretion.

- Problem-Solving: Ability to think critically and adapt to changing priorities.

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Preferred Qualifications

- Experience working in [industry, e.g., "tech, healthcare, finance"].

- Knowledge of project management tools like Asana or Trello.

- Familiarity with [specific tools/software, e.g., "Slack, Zoom, Concur"].

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Work Environment

- Standard office hours with occasional flexibility for after-hours support.

- Hybrid/remote work options available (if applicable).

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Salary and Benefits

- Competitive salary based on experience.

- Health, dental, and vision insurance.

- Paid time off, retirement plans, and professional development opportunities.

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Education:

Bachelor's (Preferred)
Experience:

total work: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person