Job Description

Job Title: Executive Assistant to Managing Director

Job Location: Udyog Nagar, New Delhi/ Bahadurgarh, Haryana

Experience: 2-4 Years

NOTE: REQUIRED FEMALE CANDIDATE ONLY & WHO IS LIVING NEARBY UDYOG NAGAR/BAHADURGARH

Key Responsibilities and Duties:

Calendar Management:

Scheduling appointments, meetings, and events, managing the executive's time effectively.

Communication Management:

Handling phone calls, emails, and correspondence, acting as a point of contact for internal and external stakeholders.

Travel Arrangements:

Booking flights, accommodations, and transportation, creating detailed itineraries for the executive.

Meeting Coordination:

Organizing and facilitating meetings, preparing agendas, taking minutes, and distributing materials.

Document Preparation:

Creating and editing reports, presentations, and other documents, ensuring accuracy and clarity.

Information Management:

Maintaining organized files, databases, and other information systems, ensuring easy access to relevant data.

Gatekeeping:

Managing access to the executive's time and attention, prioritizing requests and ensuring important matters are addressed promptly.

Event Planning:

Assisting with the planning and execution of corporate events, both internal and external.

Expense Management:

Tracking and processing expenses, ensuring accurate record-keeping.

Problem-Solving:

Addressing challenges and finding solutions to ensure smooth operations, often requiring quick thinking and adaptability.

Project Assistance:

Assisting with special projects and ad-hoc tasks as required by the executive.

Confidentiality:

Maintaining strict confidentiality with all information, both personal and professional.

Maintaining Professionalism:

Representing the executive and the company in a professional manner in all interactions.
Skills and Qualifications:

Strong organizational and multitasking abilities:

EAs need to manage multiple tasks and priorities simultaneously.

Excellent communication skills, both written and verbal:

Effective communication is essential for interacting with various stakeholders.

Proficiency in Microsoft Office Suite:

Word, Excel, PowerPoint, and Outlook are commonly used for various tasks.

Discretion and confidentiality:

Handling sensitive information requires a high level of discretion.

Attention to detail:

Accuracy and thoroughness are crucial for ensuring all tasks are completed correctly.

Problem-solving and decision-making skills:

Being able to identify and resolve issues is essential for efficient operations.

Experience as an Executive Assistant or similar role:

Prior experience in a similar role provides valuable knowledge and skills.

Ability to work in a fast-paced environment:

Executive assistants often work under pressure and need to adapt to changing priorities.
Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Language:

English (Preferred)
Work Location: In person