Job Description

Key Responsibilities

Inter-Department Coordination & Task Follow-Ups

Coordinate actively with

Academic, Admin, Accounts, Operations, Marketing, and IT teams

Assign, track, and

follow up on tasks across departments

to ensure timely completion Maintain task status, deadlines, and accountability using

Task Management Software

Act as a bridge between the Director and internal teams to ensure clear communication and execution

Calendar & Schedule Management

Manage the Director's calendar including classes, meetings, reviews, and institutional events Prioritize schedules to maximize productivity and ensure smooth daily operations

Communication & Liaison

Serve as the primary point of contact between the Director, faculty, staff, parents, and external stakeholders Handle emails, calls, circulars, and official correspondence professionally

Documentation & Reporting

Prepare reports, presentations, meeting minutes, and institutional documents Track action points from meetings and ensure timely follow-up

Project & Academic Support

Support academic initiatives, exams, admissions, and special projects led by the Director Compile data, prepare summaries, and assist in planning and execution

Office & Operations Management

Ensure smooth day-to-day functioning of the Director's office Coordinate administrative requirements across departments

Decision Support

Provide structured updates, task progress reports, and relevant insights to support decision-making

Skills & Requirements

Excellent communication skills in

English, Hindi & Marathi

Strong coordination, follow-up, and task-tracking abilities Proficient in MS Office / Google Workspace

Hands-on experience with Task Management Software (Asana, Trello, Zoho Projects, etc.) is a strong advantage

Highly organized, detail-oriented, and proactive

Eligibility Criteria

Education:

Post Graduate or above

Experience:

4-5 years in Executive Assistance / Office Coordination / Operations roles
Job Type: Full-time

Pay: ?25,000.00 - ?40,000.00 per month

Benefits:

Provident Fund
Work Location: In person