Job Description

Job Title:

Executive Assistant - Architect

Department:

Architecture / Design

Reports to:

Principal Architect / Managing Director

Location:

[Insert Location]

Employment Type:

Full-Time

Job Summary:

The Executive Assistant - Architect will provide comprehensive administrative, technical, and design support to the Principal Architect and leadership team. This role requires a blend of organizational excellence, architectural knowledge, and communication skills to help manage projects, client coordination, and office operations efficiently.

Key Responsibilities:1. Executive Support

Manage the Principal Architect's calendar, meetings, and travel schedules. Prepare presentations, reports, and proposals for client and internal meetings. Handle confidential correspondence, documentation, and communication with discretion. Assist in prioritizing tasks, project deadlines, and follow-ups.

2. Architectural & Design Support

Support in drafting design concepts, presentations, and schematic drawings using AutoCAD, Revit, SketchUp, or Adobe Suite. Assist with project documentation, RFI responses, and submission packages. Conduct research on materials, codes, and design references for ongoing projects. Coordinate with consultants, vendors, and clients for drawings, approvals, and specifications.

3. Project Coordination

Track project timelines, deliverables, and milestones. Maintain project databases, meeting notes, and file management systems. Liaise between teams to ensure smooth project communication and progress updates.

4. Office & Administrative Support

Oversee documentation, filing, and digital record management. Support office operations, procurement of design materials, and vendor management. Organize company events, design reviews, and team meetings.

Qualifications & Skills:

Bachelor's degree in Architecture (B.Arch) or related field. 2-5 years of experience in an architectural or design environment. Strong knowledge of AutoCAD, Revit, SketchUp, and Adobe Creative Suite. Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Professional demeanor and discretion in handling sensitive information. Ability to work independently and under pressure with tight deadlines.
Job Type: Full-time

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits:

Provident Fund
Education:

Master's (Preferred)
Experience:

Executive Assistant: 5 years (Required)
License/Certification:

AWS Certified Solutions Architect - Professional (Required) Company Secretary (Required) Chartered Accountant (Required)
Work Location: In person