JOB DESCRIPTION - EXECUTIVE ASSISTANT TO Director (Exalon & VJM Industries)
Position: Executive Assistant / Business Operations Coordinator
Location: Sahibabad (Durga Industrial Park)
Working Days: Monday to Saturday
Timing: 9:30 AM to 7:00 PM (Flexible based on business requirements)
About the Role
This is a high-responsibility, fast-paced execution role supporting the Owner (Mr. Chandra Joshi) across sales, production, operations, and coordination.
The EA will act as the Command Centre for the entire organization -- ensuring timely delivery, smooth communication, tracking orders, chasing updates, and maintaining discipline across teams.
This is not a secretarial role.
This is a business-critical operational role, ideal for someone who is sharp, organised, and wants to grow.
Key Responsibilities
1. Order & Production Tracking (Primary Duty - 50%)
Maintain and update the Order Master Sheet -- one source of truth for all B2B, canteen, corporate, and online orders.
Prepare and update the daily "Today Board" for morning and evening review.
Track each order from:
Artwork
Material procurement
Cutting / Printing / Stitching
Finishing
QC
Packaging
Dispatch
Identify orders at risk of delay 3-5 days in advance and escalate immediately.
Maintain a Delay & Root Cause Log and ensure responsible teams take corrective actions.
2. Coordination Between Sales - Production - Warehouse - Accounts
Act as the communication bridge between departments for:
Stock requirements
Material arrival updates
Pending payments (for order release)
Urgent client requirements
Art approvals
QC / rework issues
Ensure timely follow-up with:
Sales Team
Accounts + Operations
Warehouse In-charge
Production Supervisors
Printing/Vendor partners
Organize & document all follow-ups in written form (WhatsApp + Email).