Job Description

1. Managing Communication and Information:

Acting as the primary point of contact:

This involves screening calls, emails, and visitors, and responding to inquiries on behalf of the Director.

Managing correspondence:

Drafting and preparing emails, letters, reports, and presentations, often handling sensitive and confidential information.

Maintaining records:

Organizing and managing physical and electronic files, ensuring easy access to important documents.

Information gathering and research:

Conducting research on various topics relevant to the NGO's work, preparing briefing materials for the Director.

2. Diary and Meeting Management:

Managing complex calendars:

Scheduling meetings, appointments, and travel arrangements, often across different time zones.

Coordinating meetings:

Preparing agendas, distributing materials, taking minutes, and following up on action items.

Arranging travel and logistics:

Booking flights, accommodation, and transportation, and preparing travel itineraries.

3. Providing Administrative Support:

Preparing reports and presentations:

Compiling data, creating visual aids, and ensuring accuracy and professionalism.

Managing expenses:

Processing expense reports, tracking budgets, and reconciling accounts.

Office management:

Overseeing office supplies, equipment, and maintenance.

4. Supporting the Director's Work:

Anticipating needs:

Proactively identifying and addressing the Director's needs, ensuring they are well-prepared for meetings and events.

Project management:

Assisting with special projects, conducting research, and coordinating with other staff members.

Liaising with stakeholders:

Communicating with board members, donors, government officials, and other external partners.

5. Maintaining Confidentiality and Professionalism:

Handling sensitive information with discretion:

Maintaining confidentiality and exercising sound judgment in all interactions.

Representing the Director and the NGO:

Maintaining a professional demeanor and acting as a positive ambassador for the organization.

Specific Responsibilities in the NGO Context:

Understanding of the NGO's mission and values:

Aligning their work with the organization's goals and priorities.

Knowledge of the non-profit sector:

Familiarity with fundraising, grant writing, and donor relations.

Cultural sensitivity:

Working effectively with diverse communities and stakeholders.
By effectively managing these responsibilities, the EA enables the NGO Director to focus on strategic leadership, fundraising, and achieving the organization's mission of positive social impact.

Job Types: Full-time, Permanent, Fresher

Pay: ?16,000.00 - ?30,000.00 per month

Schedule:

Day shift
Experience:

total work: 1 year (Preferred)
Work Location: In person