Job Description

Required Executive Assistant to the Managing DirectorFor Raipur, Chhattisgarh based NSE/BSE listed, pan India transport service provider.Responsibilities:
Executive Assistant to be plays an essential part in ensuring the smooth running of the Directors Office, providing efficient and accurate administration support to the Director.
Responsibilities will include diary management, complex travel arrangements and expenses, managing correspondence, as well as discretely handling confidential and sensitive information, information gathering and web searching.Administration Role:
xe2x99xa6 Proactively managing the Directors complex and flexible diary, assisting him to maximize his time productivity, such as advising him on upcoming commitments, prioritization, managing regular changes and dealing professionally with competing meeting requests.
xe2x99xa6 Making complex travel arrangements (including international), hotel bookings, visa requirements etc.
xe2x99xa6 Managing the Directorate filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing post.
xe2x99xa6 Participating in team meetings, retreats and other company events.
xe2x99xa6 Other clerical duties and special projects as arise.Finance and legal Role:
xe2x99xa6 Responsible for processing all expense claims, recording and monitoring Directors expenditure within agreed guidelines.Liaison Role:
xe2x99xa6 Working with Director to respond to general information requests and to disseminate information through e-mail, mail, publications and web pages.
xe2x99xa6 Providing assistance to visitors and staff as appropriate to their position, seniority and urgency.
xe2x99xa6 Liaising with the Director and actively updating his work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.Qualification:
xe2x99xa6 Education to degree standard or equivalentKnowledge:
xe2x99xa6 A good working knowledge and skills of Microsoft applications (Word, Excel, Power Point and Outlook), including a good understanding and practical experience of using databases, spreadsheets and the Internet.
xe2x99xa6 Understanding of financial spreadsheets in Excel.Skills:
xe2x99xa6 Excellent written and verbal communication skills.
xe2x99xa6 Planning, prioritization and time management skills.
xe2x99xa6 Excellent logistical skills making arrangements for travel, complex diary management.
xe2x99xa6 Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.Experience:
xe2x99xa6 At least 5 years professional experience of all aspects of personal administration.
xe2x99xa6 Experience of working under pressure in order to meet tight and changing deadlines.Male/Female both can apply.
Annual Package: 4 to 6 lac.