Job Description

Executive Assistant

We are excited to announce an opportunity for a skilled and dynamic Executive Assistant to join our esteemed institution. PCTE is dedicated to providing exceptional education and fostering an environment of continuous growth and development.

As an Executive Assistant, you are required to provide high-level administrative support, manage schedules, coordinate meetings, handle confidential information, and ensure efficient communication. Responsibilities include organizing travel arrangements, preparing reports, and acting as a liaison between the Management and internal/external stakeholders. The role demands discretion, strong organizational skills, and the ability to handle a variety of tasks with precision and professionalism.

This role involves a variety of tasks aimed at facilitating the Management workflow, managing their schedule, and ensuring efficient communication within the organization. Executive Assistants to Management often handle sensitive information, coordinate executive-level meetings, and play a crucial role in maintaining effective operations at the executive level. Their responsibilities may include calendar management, travel arrangements, communication handling, and project support, contributing to the overall success and productivity of the organization.

Role of an Executive Assistant

Calendar Management

: Effectively managing the Management schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the time.

Communication Handling

: Acting as a primary point of contact between the Management and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the Management when necessary.

Information Management

: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the Management.

Meeting Coordination

: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.

Travel Arrangements

: Coordinating domestic and international travel logistics for the Management, including transportation, accommodation, and itinerary planning.

Project Support

: Assisting the Management in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.

Relationship Management

: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the Management professionally.

Problem Solving

: Addressing day-to-day challenges and solving problems independently or by consulting with the Management when necessary.

Event Planning

: Organizing and coordinating company events, conferences, or other functions that involve the Management participation.

Skills Required: -

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Technical Skills:

Proficient in Office Software

Calendar Management

Travel Coordination

Task and Project Management

Communication Skills

Data Management

Research Abilities

Technological Proficiency

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Soft Skills:

Confidentiality

Adaptability

Problem-Solving

Initiative

Attention to Detail

Interpersonal Skills

Communication Skills

Time Management

Emotional Intelligence

Resourcefulness

Professionalism

Calm Under Pressure

Required Candidate profile

IT Graduate/Post Graduate IT / MCA/MBA IT

Excellent written and verbal communication skills.

Proficiency in using MS Office.

Ability to maintain a realistic balance among multiple priorities.

2-3 years' experience in similar profile.

Job Types: Full-time, Permanent

Benefits:

Health insurance
Work Location: In person