The Assistant to Director plays a crucial role in providing administrative and organizational support to the Director of the organization. This position requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills. The Assistant to Director should be able to handle a variety of tasks efficiently and work collaboratively with other team members.
Responsibilities:
u Manage the Director's schedule, including appointments, meetings, and travel arrangements.
u Prepare and organize documents, reports, and presentations for the Director.
u Screen and prioritize incoming emails, phone calls, and correspondence.
u Act as a liaison between the Director and internal/external stakeholders.
u Draft and edit correspondence, emails, and other written communication on behalf of the Director.
u Ensure timely and accurate dissemination of information to relevant parties.
u Schedule and coordinate meetings, conferences, and other events for the Director.
u Prepare meeting agendas, take minutes, and follow up on action items.
u Ensure meeting rooms are set up and all necessary materials are available.
u Conduct research on various topics as requested by the Director.
u Compile data and prepare reports to assist in decision-making processes.
u Handle sensitive and confidential information with discretion and professionalism.
u Assist in the planning and execution of special projects as assigned by the Director.
u Coordinate with various departments to ensure project timelines and objectives are met.
u Collaborate with other administrative staff to ensure smooth operations within the organization.
u Provide support to other team members when needed.
Qualifications:
Bachelor's degree in business administration, management, or a related field.
Proven experience in an administrative role, preferably supporting high-level executives.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficient in office software (Microsoft Office Suite, Google Workspace, etc.).
Ability to maintain confidentiality and handle sensitive information.
Exceptional attention to detail and accuracy.
This job description is a general overview and may be subject to change based on the needs of the organization. The Assistant to Director is expected to adapt to evolving responsibilities and contribute to the overall success of the team and organization.
Job Type: Full-time
Benefits:
Provident Fund
Education:
Bachelor's (Preferred)
Experience:
total work: 4 years (Required)
Language:
English (Preferred)
Job Type: Full-time
Pay: ?15,000.00 - ?30,000.00 per month
Benefits:
Paid sick time
Paid time off
Work Location: In person
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