Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to support the Director in day-to-day operations. The ideal candidate will be responsible for managing the Director's schedule, facilitating communication, and providing administrative support to ensure smooth business operations.

Key Responsibilities:

Calendar

Management

: Organize and maintain the Director's calendar, schedule meetings, appointments, and events, ensuring that all commitments are met.

Communication

: Serve as the primary point of contact for internal and external stakeholders on all matters related to the Director. Handle correspondence, emails, and phone calls on behalf of the Director.

Meeting Coordination

: Plan and organize meetings, prepare agendas, take minutes, and follow up on action items as required.

Travel Arrangements

: Organize and coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.

Document Management

: Prepare, edit, and review documents, presentations, reports, and proposals. Maintain accurate records and filing systems.

Confidentiality

: Handle sensitive and confidential information with discretion and professionalism.

Project Assistance

: Assist in managing special projects, conducting research, and providing reports to the Director as required.

Office Administration

: Coordinate office operations and manage supplies and office equipment as needed.

Expense Management

: Track and manage expenses for the team, including preparing and submitting expense reports.

Relationship Management

: Build strong relationships with key stakeholders and team members to ensure efficient communication and collaboration.
Qualifications:

Education

: Bachelor's degree in Business Administration, Communications, Science Graduate or a related field is preferred.

Experience

: 3-4 years of experience as an Executive Assistant, preferably supporting senior leadership.
Skills:

Excellent organizational and time management skills. Strong verbal and written communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Ability to prioritize tasks and work under pressure. High level of attention to detail and problem-solving skills. Strong interpersonal skills and ability to work independently.
Preferred Qualities:

Discreet and trustworthy with a proactive approach to tasks. Flexibility and adaptability to changing priorities and schedules. Strong work ethic with a positive attitude and willingness to take on new challenges.
Job Type: Full-time

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

Health insurance Paid sick time
Ability to commute/relocate:

Indore, Indore, Madhya Pradesh: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Required)
Language:

English (Required)
Location:

Indore, Indore, Madhya Pradesh (Required)
Work Location: In person

Application Deadline: 01/09/2025
Expected Start Date: 15/09/2025