of experience as an Executive Assistant / Personal Assistant to Senior Leadership.
Location
Shivajinagar, Near Congress Bhawan, Pune
Reporting To Director
Job Purpose
The Executive Assistant to the Director will provide high-level administrative, operational, and coordination support in a real estate environment. The role requires strong follow-up, cross-functional coordination (CRM, Legal, Finance, Projects, Purchase) and the ability to manage confidential information while ensuring smooth execution of strategic and operational priorities.
Key Responsibilities
1. Executive & Administrative Support
Manage the Director's calendar, meetings, site visits and travel arrangements
Act as a single point of contact between the Director and internal/external stakeholders
Draft, review, and manage official correspondence, emails, and documents
Prepare agendas, minutes of meetings (MoM), and track action items for closure
Maintain confidential records, approvals, and documents related to projects and customers
2. Real Estate Project Coordination
Coordinate with CRM, Purchase, Projects, Legal, Finance and Site Teams for updates on project status
Track possession schedules, handovers, customer escalations, and approvals
Follow up on payment statuses, legal documentation, registrations, and possession formalities
Assist in resolving customer issues and escalations under the Director's guidance
3. Management Reporting & MIS
Prepare MIS reports related to sales, collections, construction progress, possession, and customer grievances
Consolidate data from multiple departments and present summaries to the Director
Monitor timelines, commitments, and deliverables across projects
4. Communication & Follow-up
Screen and prioritize calls, emails and messages for the Director
Ensure timely responses and follow-ups on instructions given by the Director
Coordinate internal meetings, review meetings, and site review discussions
5. Compliance & Confidentiality
Handle sensitive customer, legal, and financial information with strict confidentiality
Ensure adherence to internal processes, approvals, and real estate compliance requirements
Maintain proper documentation for audits, legal references, and management review
6. Travel, Meetings & Events
Plan and coordinate site visits, customer meetings, and government office visits
Organize internal meetings, board meetings, and project review meetings
Key Skills & Competencies
Strong team coordination and follow-up skills
Excellent verbal and written communication (English, Hindi, Marathi)
Ability to multitask in a fast-paced real estate environment
High level of integrity, discretion, and professionalism
Problem-solving and decision-support capability
Technical Skills
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
Experience with ERP systems
Ability to prepare reports, dashboards, and presentations
Educational Qualification
Graduate / Postgraduate in any discipline
Certification in Office Management / Business Administration is an added advantage
Preferred Profile
Prior experience supporting a Director / Managing Director / Senior Management
Familiarity with RERA processes, possession workflows, and customer management
Regards
Saurav Dey
Sr. Manager- HR & Admin
M: 9970195545
Job Type: Full-time
Pay: ₹30,000.00 - ₹70,000.00 per month
Work Location: In person
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