Job Description

Are you an exceptionally organized, proactive, and discreet

Personal Assistant

with a proven track record of supporting busy professionals? Do you thrive in a dynamic environment where no two days are the same? If so, we're looking for someone just like you!

We are seeking a highly experienced and dedicated Personal Assistant to provide comprehensive administrative and personal support to a high-profile individual/Founder of the Organization. This role demands exceptional attention to detail, strong time management skills, and the ability to anticipate needs and act autonomously.

What You'll Do:

Extensive Calendar Management:

Expertly manage complex calendars, scheduling appointments, meetings, and personal engagements, and resolving conflicts efficiently.

Travel Coordination:

Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements.

Communication Hub:

Serve as the primary point of contact, handling incoming calls, emails, and correspondence, drafting responses, and ensuring timely communication.

Task Management:

Prioritize and manage a wide range of tasks and projects, ensuring deadlines are met and follow-ups are completed.

Meeting Preparation:

Prepare agendas, presentations, and necessary materials for meetings, and take minutes when required.

Expense Reporting:

Accurately track and submit expense reports, managing receipts and financial records.

Personal Errands & Support:

Assist with personal tasks, including but not limited to, gift purchases, event planning, reservations, and household coordination as needed.

Confidentiality:

Handle all information with the utmost discretion and professionalism.

Problem Solving:

Proactively identify potential issues and devise effective solutions.

What We're Looking For:

3 years of demonstrable experience

as a Personal Assistant, Executive Assistant, or in a similar support role, preferably supporting a senior-level individual or family. Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Strong proficiency in

Microsoft Office Suite

(Outlook, Word, Excel, PowerPoint) and comfortable with various digital communication tools. Excellent written and verbal communication skills, with a professional and polished demeanor.

High level of discretion and integrity

in handling confidential information. Proactive and resourceful, with a strong ability to anticipate needs and work independently. A flexible and adaptable approach, willing to assist with diverse tasks. Problem-solving abilities and a calm approach under pressure.

Why Join Us?

Opportunity to work closely with and learn from a dynamic professional. A challenging yet rewarding role with diverse responsibilities. Competitive compensation package.

Schedule:

Monday to Saturday 10 am to 7 pm
Job Types: Full-time, Permanent

Pay: ?40,000.00 - ?60,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Paid sick time Paid time off
Ability to commute/relocate:

Mahim, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)
Language:

Hindi (Preferred) English (Preferred)
Work Location: In person