Job Description

Key Responsibilities:

1. Schedule & Calendar Management

Maintain and manage the Director's daily schedule, including meetings, appointments, travel plans, and follow-ups. Send timely meeting reminders and ensure all necessary documents and materials are prepared in advance. Coordinate with internal departments and external stakeholders to schedule and confirm appointments. Anticipate potential scheduling conflicts and proactively manage changes.

2. Meeting Coordination & Documentation

Organize and coordinate internal and external meetings, client interactions, and review sessions. Prepare meeting agendas, share relevant briefing notes, and ensure timely circulation of materials. Attend meetings with the Director (as required) and record

Minutes of Meeting (MoM)

accurately and professionally. Follow up with respective teams on action items decided in meetings and track progress till completion.

3. Daily Activity Tracking & Task Management

Maintain a day-to-day tracker of the Director's activities, pending tasks, and commitments. Ensure deadlines are met for reports, client responses, and project updates. Keep the Director informed of important developments, pending approvals, and project escalations. Coordinate with department heads (Technical, Sales, Purchase, Accounts, HR, etc.) to compile status updates and present them in structured summaries.

4. Communication & Correspondence

Draft, review, and manage emails, letters, and official communications on behalf of the Director. Handle confidential and sensitive information with discretion. Liaise with clients, vendors, and government departments as instructed. Serve as the communication bridge between the Director and internal/external stakeholders.

5. Reporting & Documentation

Maintain organized records of correspondence, meeting notes, and project-related files. Prepare daily, weekly, and monthly status reports for the Director's review. Track progress on business initiatives, proposals, and follow-ups with concerned departments. Assist in preparing presentations, reports, and proposals as required by the Director.

6. Travel & Event Management

Plan and coordinate business travel, hotel bookings, and logistics for the Director. Prepare travel itineraries and ensure necessary arrangements for client meetings or events. Assist in organizing internal company events, client meetings, and reviews.
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person