Job Description

Job Summary:

We are looking for a highly experienced and proactive

Executive Assistant (EA)

to provide high-level administrative and strategic support to the Director. The ideal candidate will be well-organized, detail-oriented, and capable of handling a wide range of tasks with discretion, efficiency, and professionalism. This role requires exceptional communication skills, strong business acumen, and the ability to handle complex and confidential matters with a high degree of integrity.

Key Responsibilities:

Manage the Director's daily calendar, appointments, travel plans, meetings, and conference schedules. Serve as the primary point of contact between the Director and internal/external stakeholders. Prepare high-quality reports, presentations, and correspondence on behalf of the Director. Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. Organize and prioritize critical issues and required information for the Director to facilitate efficient decision-making. Support the Director in strategic planning, follow-up, and implementation of key decisions. Maintain and track project timelines, deliverables, and follow-ups. Attend meetings, take accurate minutes, and ensure appropriate action is taken. Handle confidential information with discretion and professionalism. Coordinate with various departments to ensure seamless operations and cross-functional alignment. Manage personal tasks and errands as required by the Director.

Key Requirements:

Bachelor's degree in Business Administration, Management, or related field. Master's degree is a plus. Minimum

10 years

of experience as an Executive Assistant or Personal Assistant to senior leadership. Exceptional written and verbal communication skills. High proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Strong organizational and time-management abilities. Ability to manage multiple tasks under pressure and tight deadlines. Strong interpersonal skills and the ability to maintain professional relationships at all levels. High level of integrity, discretion, and professionalism. Must be proactive, self-motivated, and adaptable to dynamic work environments.

Preferred Skills:

Experience in supporting C-level executives or Directors. Knowledge of project coordination and business operations. Exposure to international correspondence, travel planning, and protocol. Familiarity with digital tools like Zoom, MS Teams, Trello, or similar.
Share your cv to hr@klontekno.com

Job Types: Full-time, Permanent

Pay: ?14,853.18 - ?50,769.93 per month

Benefits:

Flexible schedule Leave encashment Paid sick time
Ability to commute/relocate:

Malad West Dely, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)
Location:

Malad West Dely, Mumbai, Maharashtra (Required)
Willingness to travel:

25% (Preferred)
Work Location: In person