Job Description

Location:

Wework Vikhroli, Mumbai

Working Hours:

Full-time, Office-based, UK Timings (12:30 PM IST to 9 PM)

Experience

: 4-5 years

Salary

: INR 6 - 7 lakhs per annum

About Us

My Digital Shelf is a leading platform in the B2B FMCG industry, specialising in high-impact conferences, summits, and media engagements across the UK, UAE, Europe, and North America. Our mission is to empower consumer goods brands with forward-thinking strategies through events, content, and digital engagement.

As we expand our presence and projects, we are looking for a proactive, detail-oriented

Executive Assistant

to support our Founder and leadership team.

This is a high-visibility role supporting the Founder in day-to-day operations, calendar management, communication, and project execution. You'll help streamline workflows, ensure deadlines are met, and act as a trusted gatekeeper and problem-solver.

Key Responsibilities

Calendar & Meeting Management

: Organise schedules, book meetings across time zones, prepare agendas, and take meeting minutes

Inbox & Communication Management

: Draft, proofread, and manage key emails on behalf of the Founder

Task Prioritization

: Organize and prioritize incoming tasks and communications to align with the CEO's strategic goals.

Project Support

: Assist in tracking progress of company initiatives, helping coordinate across teams (Marketing, Ops, Sponsors, Speakers)

Team Coordination

: Collaborate with internal teams to ensure that project goals, deadlines, and objectives are met.

Creative Input

: Provide creative ideas and collaborate with various teams on project development.

Execution Supervision

: Monitor the execution of projects, ensuring they align with the CEO's vision and strategic goals.

Research & Documentation

: Conduct market research, create briefing notes, and prepare slide decks or reports as needed

Travel Coordination

: Manage travel bookings, itineraries, and logistics for domestic/international trips

Event Coordination Support

: Help with pre-event and post-event logistics including vendor follow-up, speaker scheduling, etc.

Admin Support

: Expense tracking, invoicing follow-ups, filing and general administrative tasks

What we're looking for

4+ years of experience as an Executive Assistant or in a similar operations role Bachelor's degree in a relevant field Exceptional written and verbal communication skills Strong organisational and multitasking abilities Excellent organizational and time management skills High level of discretion, professionalism, and attention to detail Comfortable with ambiguity and fast-paced environments Proficiency in Google Workspace, Zoom, Excel/Sheets, and Notion (or similar tools) Experience working with or supporting international stakeholders (preferred) Interest in media, events, retail or FMCG industries is a plus

Why join us

Work directly with a global founder and leadership team High-growth, entrepreneurial environment Flexible work culture with exposure to exciting international events and networks Opportunity to grow into an operations and chief of staff-style role
Job Types: Full-time, Permanent

Pay: ?600,000.00 - ?700,000.00 per year

Schedule:

Monday to Friday
Work Location: In person