Studio5 Design is a national and international award-winning interior design and architecture firm, renowned for creating exceptional design experiences across India and globally -- with a strong presence in Dubai, KSA, Sri Lanka, Africa, the USA, and the UK. With over 25 years of expertise, Studio5 Design is recognized for its innovative, client-centric approach. Our diverse portfolio spans aviation, retail, commercial, hospitality, and luxury residential projects, reflecting our passion for design excellence.
We believe every success story is powered not just by front-line talent but also by the strength of the backstage team. With 108+ dedicated professionals, whom we proudly call athletes on a mission, who continue to craft extraordinary spaces with passion, precision, and purpose.
Job Overview:
The Executive Assistant will support the Director and senior leadership by managing schedules, coordinating communications, and overseeing key administrative functions. This role requires someone highly organized, proactive, and discreet, with the ability to multitask and prioritize efficiently in a fast-paced design environment.
Key Responsibilities:
Manage and maintain the Director's calendar, scheduling meetings, travel, and appointments efficiently.
Coordinate internal and external communication, ensuring timely responses and follow-ups.
Draft, review, and organize emails, MoMs, reports, and presentations as per directives.
Liaise between departments, clients, vendors, and senior leadership for smooth workflow.
Handle confidential information with professionalism and discretion.
Oversee travel bookings, visa processes, accommodation, and logistical support for the leadership team.
Follow up on delegation and ensure works get completed within the given deadline.
Support in exhibitions, and meetings.
Must-Haves:
Excellent verbal and written communication skills.
Proficient in MS Office (Word, Excel, PowerPoint), Google Workspace, and digital scheduling tools.
Strong time management, multitasking, and problem-solving abilities.
Minimum 1-2 years of experience as an Executive Assistant or in a similar administrative role.
Ability to stay composed under pressure and manage confidential matters tactfully.
Add-Ons:
Background in design, architecture, or creative industries.
Understanding of operations, business development, or project coordination.
Prior experience handling international travel and documentation.
Familiarity with DISC profiles or executive functioning tools.
What You Get:
A chance to work directly with the leadership team of a global design firm.
Dynamic exposure to client meetings, business strategy, and international projects.
Opportunities for growth in executive operations, leadership coordination, and high-level management.
A collaborative, creative, and empowering work environment.
Access to learning programs and involvement in exclusive design showcases and exhibitions.
If your mission is also to arrive at a well-designed destination, then
Studio5 Design
is your perfect playground.
Let's create spaces that speak louder than words.
Let's all work together to achieve
ONE GOAL
.
Click the link below, fill out the form, and you're all set: