The Executive Assistant will act as the right hand to the Director, ensuring smooth coordination of day-to-day tasks, communication, scheduling, project tracking, and confidential business matters. The ideal candidate should be highly organized, proactive, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:Administrative & Scheduling Support
Manage and maintain the Director's calendar - scheduling meetings, appointments, and travel.
Coordinate internal and external meetings, calls, and events.
Organize logistics for business travel, accommodations, and itineraries.
Communication & Correspondence
Draft, review, and manage professional emails, reports, and presentations on behalf of the Director.
Serve as the first point of contact between the Director and internal/external stakeholders.
Handle confidential information with discretion.
Operations & Follow-ups
Track key business projects and ensure timely follow-ups with department heads.
Coordinate with internal teams (e.g., Operations, HR, Finance, Customer Service) to collect reports, data, and updates as required by the Director.
Maintain minutes of meetings and follow through on action items.
Project & Research Support
Assist in research, data collection, and preparation of presentations, dashboards, and summaries for decision-making.
Monitor business trends, competitor activity, or relevant updates as needed.
Office & Resource Management
Handle administrative tasks related to the Director's office - filing, documentation, vendor coordination (if needed).
Maintain and organize business documents and records.
Qualifications & Skills:
Education:
Bachelor's degree (preferably in Business Administration, Commerce, or equivalent); MBA or Executive Assistant certification is a plus.
Experience:
2-5 years of experience supporting senior leadership, preferably in a startup, e-commerce, or technology-driven environment.
Technical Skills:
Proficient in MS Office (Excel, PowerPoint, Word), Google Workspace, and scheduling/CRM tools.
Communication:
Excellent verbal and written communication in English and Hindi.
Organizational Skills:
Strong time management, attention to detail, multitasking, and problem-solving ability.
Discretion:
Ability to handle confidential and sensitive information professionally.
Work Ethic:
High level of integrity, initiative, and ability to work independently.
Preferred Attributes:
Proactive and solution-oriented mindset.
Ability to anticipate needs and manage last-minute changes.
Experience working with leadership or founder offices in high-growth startups or corporate environments.
Familiarity with e-commerce platforms or logistics ecosystems is a plus.
Working Conditions:
Full-time role based in Gurugram (on-site pre
Job Type: Full-time
Pay: ₹250,000.00 - ₹500,000.00 per year
Work Location: In person
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