Job Description

Job Title: Executive Assistant to Director

Location: Ahmedabad

Experience: 3-5 Years Preferred

Education: Graduate / Postgraduate (Any Discipline)

Position Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the

Director in managing daily business operations, scheduling, travel, and high-level administrative

activities. This role demands absolute confidentiality, executive presence, and superior coordination

abilities to facilitate effective functioning of the executive office.

Key Responsibilities


Manage the Director's calendar, including scheduling and confirming appointments,

meetings, and conferences.


Coordinate complex travel itineraries--flight bookings, visa processing, hotel reservations,

and ground transportation.


Organize internal and external meetings, ensuring appropriate agenda preparation,

documentation, and follow-up.


Screen emails, phone calls, and correspondence; draft responses where necessary.


Prepare high-quality reports, business presentations, and briefing materials.


Act as a liaison between the Director and internal departments or external stakeholders.


Track project milestones, action points, and deadlines, ensuring timely follow-ups.


Handle administrative duties such as expense reports, office logistics, and vendor

coordination related to the Director's office.

Key Requirements


Bachelor's or Master's degree in any discipline from a recognized institution.


Minimum of 3 years' experience supporting C-level executives.


Excellent written and verbal communication skills.


Strong planning, organizational, and multitasking abilities.


Discretion and professionalism in handling confidential information.


Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration

platforms (Teams, Zoom).


Ability to work under pressure and adapt to shifting priorities with minimal supervision.

Preferred Qualifications


Prior experience supporting Directors or senior leadership in a corporate setting.


Understanding of executive-level protocols, business etiquette, and reporting formats.


Flexibility to work beyond business hours and manage time-sensitive responsibilities as

required.

Compensation: As per industry standards

Employment Type: Full-time

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

Cell phone reimbursement
Schedule:

Day shift
Supplemental Pay:

Performance bonus
Work Location: In person