Job Description

Key Responsibilities:

Task & Follow-Up Management

Track all daily tasks assigned by the Director across departments and vendors.

Follow up on pending work with internal teams (design, support, sales, service) and external partners. Maintain a daily task dashboard with status, owner, deadlines, and escalations. Send WhatsApp/email reminders to stakeholders and report completion status.

Communication & Coordination

Draft, review, and send professional emails and WhatsApp messages on behalf of the Director.

Act as the communication bridge between the Director and staff, vendors, and clients. Join and note key action points from internal/external meetings and ensure closure.

Reporting & MIS

Maintain Google Sheets, dashboards, and trackers for production, sales, customer orders, service follow-ups, etc.

Generate daily/weekly reports for Director's review. Coordinate with accounts and logistics teams to update receivables/payables, LC status, dispatches.

Calendar & Meeting Management

Maintain the Director's calendar - schedule meetings, calls, reviews, plant visits.

Prepare meeting briefs, agendas, and follow-up notes. Remind the Director about key events, deadlines, and travel schedules.

Automation & Process Improvement

Use Google Sheets, Google Forms, basic Google sheet to automate tasks.

Explore new tools to reduce manual work and improve team collaboration.
Job Type: Full-time

Pay: ?18,000.00 - ?30,000.00 per month

Benefits:

Health insurance Life insurance Provident Fund
Ability to commute/relocate:

Udhana, Surat, Gujarat: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

follow up skill
Education:

Diploma (Required)
Experience:

executive assistance : 2 years (Required)
Language:

Fluent English (Required)
Work Location: In person

Application Deadline: 20/07/2025
Expected Start Date: 29/07/2025