Job Description

Job Summary

The Executive Assistant to the Director will serve as a trusted partner, providing high-level administrative, operational, and coordination support. This role demands maturity, discretion, strong organizational skills, and the ability to manage multiple priorities seamlessly. The Executive Assistant will act as a key liaison between the Director and internal as well as external stakeholders, ensuring smooth day-to-day operations and effective communication at all levels.

Key Responsibilities

Executive & Administrative Support

Manage the Director's calendar, appointments, meetings, and travel schedules with precision Draft, review, and manage professional correspondence including emails, letters, reports, and presentations Maintain and safeguard confidential records, documents, and sensitive information Act as the primary point of contact between the Director and senior management, clients, and external partners

Coordination & Communication

Organize and coordinate meetings, prepare agendas, record minutes of meetings (MOM), and ensure timely follow-ups on action points Liaise with department heads to track priorities, deadlines, and deliverables Screen, prioritize, and manage incoming calls and communications on behalf of the Director

Business & Operational Support

Assist in preparing materials for business reviews, strategy meetings, and management presentations Monitor ongoing tasks and projects, ensuring alignment with the Director's directives Provide administrative and coordination support for special assignments and strategic initiatives

Travel & Engagements

Coordinate travel arrangements and logistics as required

Occasionally accompany the Director or travel outside Delhi for official purposes (rare)

Key Skills & Competencies

Excellent verbal and written communication skills in

English and Hindi

Strong planning, organizational, and time-management abilities High proficiency in

MS Office (Word, Excel, PowerPoint, Outlook)

Ability to multitask, prioritize, and perform efficiently in a fast-paced environment Strong problem-solving skills with attention to detail

Personal Attributes

Mature, composed, and highly dependable Exceptional level of integrity, discretion, and confidentiality Professional demeanor with strong interpersonal skills Proactive, adaptable, and solution-oriented mindset
Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

Cell phone reimbursement Flexible schedule Leave encashment Provident Fund
Work Location: In person