Job Description

Executive Assistant to the Director

Location:

MAHIPALPUR, New Delhi, India

Employment Type:

Full-Time

Experience Level:

Mid to Senior Level

Position Overview

We are seeking a proactive and highly organized Executive Assistants to support our Directors. This role ensures the efficient operation of the Director's office by managing schedules, coordinating meetings, handling communications, and liaising with various departments and external stakeholders. The ideal candidate

must have exceptional communication & organization skills

, discretion, and should have 3-5 years of experience as an assistant or secretary to the MD of a company. Should have graduated from a

secretarial college or institute

or similar.

Key Responsibilities & Skills

Calendar and Schedule Management:

Plan, organize, and maintain the Director's schedule, including appointments, meetings, and travel arrangements.

Communication Management:

Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.

Meeting Coordination:

Prepare meeting agendas, arrange venues, coordinate with attendees, and document meeting minutes. Liaise and coordinate between the Director and internal departments, stakeholders, and to facilitate effective communication. Manage and supervise Process Controllers/Coordinators, ensuring alignment with organizational goals.

Administrative Support:

Provide general administrative assistance, including filing, data entry, and managing expense reports.

Confidentiality and Discretion:

Manage sensitive and confidential information with the utmost professionalism.

Travel Arrangements:

Coordinate comprehensive travel logistics, including booking flights, accommodations, and transportation.

Reporting:

Prepare and manage reports for the Director, ensuring accuracy and compliance.

Research and Data Analysis:

Gather and analyze information to support the Director's decision-making processes.

Technical Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace (Docs, Sheets, Gmail, Calendar). Familiarity with social media platforms like Instagram and Facebook is a plus.

Communication Skills:

Excellent verbal and written communication skills in English language, with the ability to draft professional correspondence.

Organizational Skills:

Strong organizational and time-management abilities, adept at managing calendars, scheduling meetings, and handling correspondence effectively.

Reporting Skills:

Experience in preparing concise and accurate reports, with strong data analysis and interpretation skills.

Adaptability:

Ability to adjust to changing priorities and situations.

Attention to Detail:

Exceptional accuracy in all aspects of work, from data entry to report preparation.

Assistance to Director:

Provide assistance to Directors

Preferred Attributes

Female candidates who are married and with stable background, And, candidates residing near the workplace are preferred to ensure punctuality and availability.
Job Type: Full-time

Pay: ?30,000.00 - ?35,000.00 per month

Benefits:

Health insurance Leave encashment Provident Fund
Work Location: In person