Job Description

About the Company
Grainville India Private Limited is a leading rice processing and export company headquartered in Gandhidham, Gujarat, with strong operations and client connections in Delhi NCR. We export to the USA, Middle East, Canada, and other global markets, and are known for our focus on quality, compliance, and international certifications (FDA, NPPO, ISO, HACCP, etc.).
Role Overview
We are looking for a highly organized, proactive, and trustworthy Executive Assistant (EA) based in Delhi NCR to support the Director in daily activities, strategic projects, travel planning, and high-level communications. This role is crucial for enabling the Director to focus on business expansion and strategic growth.
Key Responsibilities
Manage and maintain the Director's calendar and schedule meetings (domestic and international)
Coordinate travel arrangements (flights, visas, hotels, local transport, detailed itineraries)
Draft, review, and send professional emails and internal updates on behalf of the Director
Prepare presentations, reports, and export-related documentation
Organize business records, compliance certificates, and maintain secure documentation systems
Coordinate with internal teams (finance, sales, operations) and external partners (clients, agents, vendors)
Monitor project milestones and deadlines, ensuring timely execution and follow-ups
Support recruitment activities and maintain CRM data (Zoho CRM)
Handle confidential information with a high level of discretion and professionalism.
Requirements
Key Requirements
Bachelor's degree preferred
Excellent written and spoken English; additional languages are a plus
Minimum 2 years of experience supporting senior leadership (EA/PA roles preferred)
Strong organizational and multitasking skills
Proficiency in Google Workspace, Microsoft Office, Zoho (CRM, Books), and travel planning tools
Willingness to work flexible hours and coordinate across global time zones
Highly professional, reliable, and proactive
Benefits
Compensation
Competitive and commensurate with experience