Job Description

Key Responsibilities:

Executive Support:

Provide comprehensive administrative support to the Director, managing their calendar, meetings, and appointments. Coordinate travel arrangements, including booking flights, hotels, and transportation for the Director and other senior executives as needed. Prepare reports, presentations, and documents for the Director's meetings with internal and external stakeholders.
Liaison & Communication:

Act as the primary point of contact for all communication with the Director, both internally and externally. Draft and proofread correspondence, emails, and other documentation on behalf of the Director. Maintain effective communication and strong working relationships with stakeholders, including clients, contractors, suppliers, and senior management.
Document Management & Record-Keeping:

Organize and maintain the Director's files, documents, and records, ensuring timely retrieval and proper archiving. Oversee document scanning, categorization, and digital file management to ensure seamless access to important files. Assist in the preparation and editing of important documents, contracts, and reports.
Meeting & Event Coordination:

Organize and manage meetings, including scheduling, preparing agendas, and ensuring all necessary materials are available. Attend meetings with the Director as needed and take minutes to provide follow-up on action items. Coordinate logistics for events, presentations, and conferences, including internal and external meetings with key stakeholders.
Confidentiality & Data Management:

Handle sensitive information with the utmost confidentiality and discretion. Ensure all documentation, reports, and communications remain secure and comply with the company's data management standards.
Desired Skills & Qualifications:

Education: Bachelor's degree or equivalent (preferably in Business Administration, Management, or related field). Experience: Minimum of 3 years of experience in an Executive Assistant role or similar administrative position, preferably supporting senior leadership in the construction industry. Languages: Fluency in English, Marathi, and Hindi (both written and spoken) is essential.
Technical Skills:

Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with document management, database management systems, and document scanning is a plus.
Soft Skills:

Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Ability to manage multiple tasks simultaneously and meet deadlines. Professional, calm, and approachable personality with a focus on customer service. Ability to work independently and anticipate the needs of the Director.
Personal Attributes:

Professional, polished, and confident demeanor. Strong work ethic and ability to handle high-pressure situations with ease.
Job Type: Full-time

Application Question(s):

What is your expected CTC? Do you know Stenography?
Work Location: In person