Job Description

Position Title:

Executive Assistant - COO & Chief Corporate Affairs

Division:

Corporate

Location:

Kandivali, Mumbai

Department:

Director's Office

Reporting to:

COO & Chief Corporate Affairs

Reportees:

Nil

Age:

30 - 40

Qualification:

Any Graduate/PG - Any Specialization

Gender Preference:

Male/Female

CTC Range:

Up to 8 LPA

Notice Period:

3 Months

Experience Range:

7 - 12 years of Experience, earlier worked directly with Chairman/MD/CEO/COO

Key Responsibilities

?

Executive

Support:

Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. ?

Office

Management:

Maintain efficient office systems, including database updates, contact directories, and filing systems. ?

Communication

and

Documentation:

Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. ?

Multitasking

and

Coordination:

Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination.

?

Meeting

Management:

Organize and schedule meetings, conferences, and events with meticulous attention to detail. ?

Team

Supervision:

Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. ?

MIS

and

Reporting:

Regularly update databases and prepare comprehensive MIS and other required reports.

?

Travel

Coordination:

Manage travel arrangements, including bookings, itineraries, and logistics for the COO & Chief Corporate Affairs & other Management executives.

?

Management

Reviews:

Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans.

?

Event

Management:

Support in organizing key events such as supplier meets, customer seminars, and annual conferences.

Recommended Industries:

Any Reputed Manufacturing Company

Key Skills:

?

Strong

Communication

Skills:

Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.

?

Integrity:

Impeccable in line with Management office ?

Quick

Learner:

Capable of adapting swiftly to new information and environments. ?

Tech-Savvy:

Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail.

?

Self-Driven

&

Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

Job Types: Full-time, Permanent

Pay: ?500,000.00 - ?800,000.00 per year

Schedule:

Day shift
Work Location: In person