Job Description

About the Role

We are looking for a proactive and highly skilled

Executive Assistant

to support our

Chairman & Managing Director (CMD)

in key strategic, operational, and financial initiatives. This is a high-impact role requiring strong business acumen, analytical skills, and the ability to manage cross-functional coordination in a fast-paced logistics environment.

Key Responsibilities

Strategic Support to CMD

Provide end-to-end support in driving key business priorities. Assist CMD in managing time, follow-ups, project tracking, and cross-functional coordination.

Reporting & Analytics

Prepare and analyse MIS reports and business dashboards. Develop presentations and insights to aid executive decision-making.

Customer & Legal Coordination / Stakeholder Management, Legal Coordination separate point

Manage customer escalations and coordinate resolution processes. Liaise with legal teams for compliance, agreements, and documentation. Timely tracking coordination & follow-up on all legal cases, keeping stakeholder informed and actions on track.

Confidentiality, Asset & Finance Management

Handle confidential information and sensitive matters with utmost discretion. Manage CMD's

personal finance coordination

, investment tracking, and related documentation. Oversee asset management and ensure accurate record-keeping and utilization tracking.

Automation & Process Efficiency

Drive automation of MIS, compliance, and reporting workflows. Optimize internal systems for better accuracy and efficiency.

AI Tools & Technology Integration

Leverage AI-based tools for sales support, market intelligence, and business automation. Support in conducting market research using AI tools to gather, process, and analyze relevant market data.

Meetings, Travel & Event Coordination

Coordinate CMD's schedule including internal/external meetings & Management reviews. Plan and ensure all arrangements for

corporate meetings, travel, accommodation, and logistics

. Oversee infrastructure readiness for meetings and guest visits. Receive and coordinate visits from important customers, partners, and vendors.

CSR - Michael Foundation

Coordinate CSR initiatives under the Michael Foundation. Monitor advertising and promotion of CSR activities across

social media platforms

. Prepare reports and updates for internal and external stakeholders on CSR impact.

Stakeholder Management

Develop and maintain strong, trust-based relationships with key internal and external stakeholders to ensure alignment of enterprise architecture with business strategy. Facilitate consensus across diverse stakeholder groups by resolving conflicts and promoting a shared vision for organizational goals.

Business Analytics

Leveraged business analytics tools to gather, interpret, and present key performance data, enabling data-driven decision-making and strategic planning at the executive level. Collaborated with cross-functional teams to analyze operational trends and business performance, providing actionable insights to support growth initiatives and organizational efficiency.

Skills & Expertise

Proven experience in

Finance, MIS, Compliance, and Operations

AI Research & Application - Conducted exploratory research in artificial intelligence to identify automation opportunities in business processes, improving efficiency MIS & Sales Dashboards. Budget vs. Actual Analysis Vendor & Customer Management Revenue Monitoring & Control Governance & Compliance Advanced proficiency in

MS Office

and

data management tools

Excellent communication, stakeholder management, and multitasking ability High integrity, discretion, and professionalism

What We Offer

Work directly with CMD on strategic business growth Broad exposure across key business functions Growth-oriented environment within a dynamic logistics company.
Job Types: Full-time, Permanent

Pay: ₹1,000,000.00 - ₹1,200,000.00 per year

Benefits:

Health insurance Provident Fund
Ability to commute/relocate:

Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

Current CTC Expected CTC Notice Period (if any)
Education:

Bachelor's (Preferred)
Experience:

Corporate finance: 5 years (Preferred) Compliance management: 5 years (Preferred) Operations management: 5 years (Preferred)
Location:

Bengaluru, Karnataka (Preferred)
Work Location: In person