Job Description

Position Title:

Executive Assistant - Management Office

Division:

Corporate

Location:

Kandivali, Mumbai

Department:

Director's Office

Reporting to:

Chairman

Reportees:

Nil

Age:

30 to 40

Qualification:

Any Graduate/PG - Any Specialization

Gender Preference:

Male

CTC Range:

10 LPA

Notice Period:

3 Months

Experience Range:

7 - 10 years of Experience, earlier worked directly with Chairman/MD/CEO/COO

Key Responsibilities

?

Executive

Support:

Provide high-level executive assistance to the Promoters, including calendar management, meeting coordination, information collation, and preparation of high-quality business presentations and reports. ?

Stenography

&

Documentation: Skilled in shorthand (stenography) for efficient note-taking and dictation. Draft official correspondence, internal circulars, and maintain clear and professional communication with senior management.

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Office

&

AdministrativeManagement: Oversee the smooth functioning of the office by maintaining organized filing systems, updating databases, and managing contact directories to ensure operational efficiency. ?

Multitasking

&

Coordination: Handle a wide range of responsibilities, including secretarial functions, document control, correspondence, and interdepartmental coordination to support daily operations.

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Meeting

Management:

Schedule and organize executive meetings, conferences, and events with a strong focus on planning, logistics, and attention to detail. Responsible for preparing and circulating Minutes of Meetings (MoM).

?

Travel

Management:

Coordinate complex travel arrangements--both international and domestic--including visa processing, itinerary planning, bookings, and expense reporting for the COO and senior management.

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MIS

&

Reporting: Prepare regular MIS reports, executive dashboards, and analytical summaries, ensuring timely data inputs and accuracy in reporting formats. ?

Team

Supervision:

Lead and supervise administrative and office support teams, ensuring smooth execution of tasks while maintaining workflow discipline and adherence to deadlines. ?

Event

Management:

Assist in organizing and executing high-level corporate events such as annual conferences, supplier meets, and customer seminars. ?

Cultural

&

GlobalExposure: Possess hands-on experience working in both domestic and international environments. Well-versed with diverse work cultures and professional protocols, having traveled extensively for business-related assignments.

Recommended Industries:

Any Reputed Manufacturing Company

Key Skills:

?

Strong

Communication

Skills:

Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.

?

Integrity:

Impeccable in line with Management office ?

Quick

Learner:

Capable of adapting swiftly to new information and environments. ?

Tech-Savvy:

Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail. ?

Self-Driven

&

Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

Job Types: Full-time, Permanent

Pay: ?700,000.00 - ?1,000,000.00 per year

Schedule:

Day shift
Work Location: In person