Job Description

Shadow Executive - Be the shadow to the Chairman, observe flexible timings to match the Chairman's schedule. Briefing and managing the daily agenda on a real-time response basis for the chairman's office. Calendar Management: Efficiently manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Ensure that the executive is fully prepared for all engagements and deadlines. Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Manage and filter emails, calls, and other communications on behalf of the executive. Meeting Coordination: Organise and coordinate meetings, including preparing agendas, taking minutes, following up on action items, and ensuring all required materials are ready. Travel Management: Coordinating and scheduling all travel logistics, including booking flights, accommodations, ground transportation, and organizing itineraries. Document Preparation: Prepare reports, presentations and other documents using available AI applications, Google Sheets, Excel, PowerPoint, Canva, etc. for meetings, as well as review and proofread content for accuracy and clarity. Confidentiality: Maintain the highest level of confidentiality with respect to sensitive information and business strategies. Handle confidential matters with professionalism and discretion. Task Prioritisation: Assist in prioritising and managing multiple tasks or projects for the executive, ensuring deadlines are met and tasks are completed on time. Office Management: Oversee day-to-day operations of the executive's office, ensuring that supplies and equipment are maintained, and addressing any office needs.
Skills and Qualifications:

Educational Qualification: Bachelor's degree in Business Administration, Management, or a related field. MBA or other relevant qualifications are an advantage. Experience: Minimum of 1 year of experience in an administrative or executive assistant role, preferably in a corporate or professional setting. Technical Skills: Proficiency in AI applications, Google Sheets, MS Office (Word, Excel, PowerPoint, Outlook). Communication Skills: Strong English Language communication skills, both verbal and written. Ability to communicate effectively with senior leaders and external stakeholders. Discretion: High level of confidentiality, display of ethics and professionalism while dealing with sensitive and confidential matters. Adaptability: Ability to adapt to changing priorities, keep flexible timings, and work effectively under pressure.
Work Environment:

Full-time position with flexible office hours- 6 days. Some travel may be required based on the executive's schedule. Onsite work.
Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Work Location: In person