Job Description

Executive Assistant to CEO/CFO (Strategic & Operations) - WFH (India)

Work Details

Work Mode:

Work From Home (India)

Working Hours:

6:00 AM - 3:00 PM CST

Work Schedule:

Monday to Saturday

Reporting To:

CEO / CEO or their Office (USA Head Office)

Travel Requirement:

Occasional in-country or international travel may be required based on business needs;

all official travel will be arranged and covered by the company

.
Job Summary

We are looking for a highly organized, proactive, and execution-focused

Executive Assistant to the CEO/CFO

to support strategic planning, daily operations, and cross-team coordination. This role requires strong ownership, confidentiality, and the ability to act as a trusted

right hand to the CEO/CFO

, ensuring priorities are executed efficiently and without delay.

The position involves close coordination with internal teams, representing the CEO/CFO in selected meetings, tracking progress, and ensuring timely follow-ups across multiple functions and regions.

Key Responsibilities

CEO/CFO Support & Strategic Assistance

Support the CEO/CFO with

strategic planning, research, and preparation

for meetings, reviews, and decisions Understand CEO/CFO priorities and proactively organize tasks, timelines, and deliverables Act as a

primary liaison between the CEO/CFO and internal teams

, ensuring clarity and accountability
Calendar, Meetings & Communication

Manage and coordinate the CEO's calendar, meetings, and schedules Attend internal meetings on behalf of the CEO when required and prepare

accurate minutes, action items, and follow-ups

Ensure all action items are tracked and closed within defined timelines
Execution, Follow-Ups & Reporting

Follow up with teams on assigned tasks, projects, and commitments Track progress across departments and provide

daily and weekly status reports

to the CEO Identify delays or risks early and escalate with recommended solutions
Operations & Coordination

Maintain task trackers, documentation, and internal reports Coordinate smoothly with India, LATAM, and US teams across time zones Support operational planning, process improvements, and internal coordination as needed
Ownership, Confidentiality & Travel

Maintain high levels of

confidentiality, professionalism, and integrity

Be available for

occasional in-country or international travel

when business requirements arise Represent the Executives and their Office during travel-related meetings or coordination, as assigned
Required Skills & Qualifications

3-6 years of experience as an

Executive Assistant, Operations Coordinator, Project Coordinator, or similar role

Excellent

spoken and written English

communication skills Strong follow-up discipline, time management, and prioritization skills Ability to work independently in a remote environment Proficiency in Google Workspace (Docs, Sheets, Calendar), Zoom/Meet, and task-management tools High attention to detail with a solution-oriented mindset
Mandatory Work-From-Home Requirements

Must have a

personal desktop or laptop

suitable for full-time professional work Must have

reliable high-speed internet connectivity

Must have a

quiet, distraction-free workspace

to attend early-morning or late-evening calls when required Ability to attend video and voice calls without background noise or interruptions
Preferred Profile

Experience supporting senior leadership or CEOs in an international environment Comfortable working early-morning India shift aligned with global time zones Willingness and flexibility to travel domestically or internationally when required
Job Type: Full-time

Pay: Up to ?700,000.00 per year

Benefits:

Work from home
Application Question(s):

Are you available to work according to the CEO's schedule, including occasional weekends when required? If you are chosen for the position, what would be your earliest possible joining date?
Education:

Master's (Required)
Experience:

Executive Assistant: 3 years (Required)
Language:

English,Hindi (Required)
Work Location: Remote