Job Description

About the Role

The Office of the CEO & Founder is seeking a highly motivated, organized, and dynamic Executive Assistant to be the operational backbone of the Founder's day-to-day life, seamlessly blending professional and personal support. This role is a critical component of the leadership team, demanding a proactive problem-solver with exceptional organizational abilities and a strong sense of ownership. If you are passionate about making a tangible, direct impact on the efficiency and success of a fast-paced executive office, we invite you to apply.

Key Responsibilities

As the Executive Assistant, you will be instrumental in maximizing the Founder's productivity and managing her professional engagements:

High-Level Calendar and Time Management:

Strategically manage the Founder's complex meeting schedule, proactively resolving conflicts and prioritizing commitments. Own the Founder's 'To-Do' list, ensuring timely follow-up on critical tasks.

Travel Coordination:

Handle end-to-end travel logistics, including flight, accommodation, and ground transportation booking.

Content and Presentation Creation:

Design, develop, and refine professional presentations, documents, and visual content using tools like PowerPoint and Canva.

Stakeholder Engagement:

Professionally represent and accompany the CEO & Founder to key client meetings, ensuring necessary documentation and support is available.

Project Assistance:

Provide essential on-site support during corporate video and media shoots to facilitate the Founder's participation.

Administrative Excellence:

Provide comprehensive operational support to the CEO & Founder's office as required.

Candidate Profile (Person Specification)

Qualifications & Experience

Experience:

0-5 years of relevant experience in an administrative or executive support capacity.

Technology Proficiency:

Demonstrated expertise in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Drive, Sheets, Calendar, Keep) and a working knowledge of Canva.

Skills and Competencies:

Excellent Organizational and Time Management Skills Strong Attention to Detail Proactive and Problem-Solving Approach Excellent Communication and Interpersonal Skills Strong Sense of Responsibility and Ownership Confidentiality and Discretion Positive Attitude Flexible with timing - may need to work beyond office hours, if required for client meetings and video shoots
Job Types: Full-time, Permanent

Pay: ?10,000.00 - ?25,000.00 per month

Work Location: In person