Job Description

Job Title: Executive Assistant to CEO

Location:

Kanpur / Hybrid (India & Global Coordination)

Timing:

9am to 5 Pm

Reports To:

CEO - Abir Group (Abir Overseas LLC, Bhavik Enterprises, Raghushree Plast Products Pvt. Ltd.)

Work Hours:

Flexible / Around-the-clock availability as per CEO's global schedule (India-US-UAE-Japan overlap)

Objective

To act as the CEO's

digital, operational, and strategic partner

, ensuring seamless coordination, optimized decision-making, and proactive problem-solving across multiple geographies. The Executive Assistant will manage communications, schedule, CRM, projects, and key initiatives while ensuring nothing falls through the cracks.

Core Responsibilities

1. Executive Scheduling & Coordination

Manage CEO's calendar across multiple time zones, with proactive prioritization. Anticipate scheduling conflicts and propose solutions ahead of time. Coordinate meetings with internal departments, external partners, and global contacts. Provide nightly recaps and daily briefs to ensure CEO is prepared for priorities.

2. Email, Messaging & Communication Management

Handle CEO's emails end-to-end -- draft, reply, organize, flag for follow-up. Maintain zero-inbox discipline for all official IDs. Monitor and manage WhatsApp Business, Telegram, and other messaging apps. Summarize key messages, separating action-required items vs FYI. Maintain confidentiality while handling sensitive discussions.

3. CRM Management & Data Discipline

Maintain and update CEO's Zoho CRM dashboard -- contacts, deals, products, and follow-ups. Enter new supplier, buyer, and deal information promptly. Track tasks from emails, calls, and meetings until completion. Ensure CRM data hygiene and accuracy across departments.

4. Travel, Event & Meeting Logistics

Handle complete travel arrangements: flights, hotels, cars, visas, event registrations. Maintain updated travel folders with itineraries, briefs, and confirmations. Coordinate international travel with EO staff and partners. Prepare pre-trip briefing documents and post-trip summaries.

5. Project, Initiative & Stakeholder Support

Track CEO-led initiatives, special projects, and deadlines. Prepare presentations, reports, and dashboards for management and partners. Act as liaison between CEO and senior management, clients, or international partners. Follow up on action items from meetings, calls, and emails until closure.

6. Process & Workflow Optimization

Suggest improvements in scheduling, communication, and CRM processes. Identify recurring bottlenecks and propose efficiency solutions. Maintain CEO's knowledge repository and organized digital filing system.

7. Confidential & Administrative Support

Handle confidential financial, HR, and legal documents with discretion. Prepare letters, documents, and approvals for signature. Ensure structured filing and easy retrieval of all important files.

Key Skills & Traits

Strong command over English (spoken & written). High attention to detail and sense of urgency. Tech-savvy: Outlook, Zoho CRM, Apple ecosystem (iPad/Mac/iPhone), and project management tools. Discreet, proactive, dependable, emotionally intelligent. Ability to work odd hours and handle multi-time-zone coordination. Excellent prioritization and multi-tasking skills.

Ideal Profile

4-8 years' experience supporting Founders / CEOs / CXOs. Prior exposure to global operations, B2B communication, or trading businesses. Comfortable with multi-time-zone coordination and flexible work hours. Based in India, with the ability to work evenings/weekends for urgent priorities. Strong organizational skills, proactive approach, and high discretion.
Job Types: Full-time, Permanent

Pay: ?14,730.66 - ?50,300.05 per month

Benefits:

Cell phone reimbursement Leave encashment Paid sick time
Work Location: In person