Job Description

Executive Assistant to the Director

Reporting To:

Director

Experience Required:

Minimum 5 years supporting C-level or Director-level leadership

Industry:

Publishing / Education / EdTech

About the role

We are seeking a

dynamic, resourceful, and highly dependable Executive Assistant (EA)

to serve as the right hand to our Director -- a multifaceted leader who oversees publishing, education ventures, retail operations, and international business. This role is

mission-critical

in enabling smooth daily functioning, maintaining strategic oversight, and ensuring all priorities of the Director are executed with precision and efficiency.

The EA will

wear multiple hats

: scheduler, gatekeeper, project coordinator, communication bridge, CRM tracker, travel planner, document drafter, and occasionally, event manager or crisis handler. This is not a passive support role; it is an opportunity to be embedded in the leadership engine room of one of India's most prominent K12 publishing groups.

Key Responsibilities

1.

Executive-Level Administrative Management

Coordinate and manage a

complex, ever-shifting calendar

-- prioritizing meetings, rescheduling based on dynamic priorities, and ensuring zero overlaps. Maintain a

1-week, 1-month, and 3-month calendar preview

with contingency plans and reminders for all key events. Set alerts, prep reminders, and brief the Director in advance of all key meetings with background documents, context, and pre-read notes. Coordinate multi-city travel itineraries -- both domestic and international -- including booking flights, hotels, local transport, visa processing, forex handling, lounge access, and scheduling buffers between engagements.
2.

Meeting Preparation, Coordination & Minutes

Schedule and organize meetings with internal teams, clients, government bodies, institutional partners, and vendors. Prepare

detailed agendas, pre-reads, briefing notes

, and send them in advance to all parties.
3.

Professional Communication & Confidential Correspondence

Draft, edit, and format all critical communication -- letters, emails, internal memos, reports, and presentations -- in impeccable English.
4.

Office Support & Infrastructure Oversight

Manage daily office operations for the Director's workspace -- including supplies, equipment, document filing, courier management, and cleanliness. Track and ensure renewal of key subscriptions, domain services, government licenses, and other professional commitments. Liaise with Admin and IT to troubleshoot or escalate issues impacting the Director's work environment or digital access.

Key Competencies & Expectations

Proactive mindset

: Ability to anticipate needs, prepare in advance, and solve problems before they escalate.

Fluent in English and Hindi

: Impeccable verbal and written communication with professional tone.

High integrity and confidentiality

: Will be trusted with sensitive business decisions and personal matters -- discretion is non-negotiable.

Tech-savvy

: Advanced skills in MS Office (especially PowerPoint and Excel), Google Workspace, Zoom, WhatsApp Web, cloud file management, and CRM tools

Time Management Mastery

: Able to juggle multiple priorities without dropping the ball.

Assertive and tactful

: Can manage incoming requests diplomatically and push back when needed without compromising relationships.

Crisis Handling

: Must remain calm and solution-oriented when plans change or unexpected challenges arise.

Qualification & Background

Bachelor's Degree in Business Administration, Communications, or equivalent (MBA is a plus). Minimum 5 years of experience working with Founders, Directors, or CXOs in fast-paced, growth-oriented companies. Previous experience in education, publishing, retail, or entrepreneurial environments will be preferred.
Job Type: Full-time

Pay: ?15,000.00 - ?25,000.00 per month

Benefits:

Food provided
Schedule:

Day shift
Supplemental Pay:

Overtime pay
Work Location: In person

Expected Start Date: 02/06/2025