Job Description

:

Be responsible for planning, booking, and coordinating the CEO's calendar, including meetings, travel, conferences, events, and private engagements. Ensure that time is used as efficiently as possible. Book and arrange travel, including transportation, hotels, restaurants, and conference facilities. Manage visas, travel insurance, and other practical details as needed. Preparing meeting documents, sending out invitations, keeping minutes, following up on action items and compiling documentation before and after meetings. Manage incoming and outgoing email, phone calls, and mail. Prioritize and filter information, as well as answer questions and forward relevant cases to the right person. Create, archive, and structure both physical and digital documents. Ensure that sensitive information is handled confidentially and in accordance with applicable regulations. Participating in, and sometimes leading, special projects and initiatives on behalf of the CEO. Follow up on deadlines and report project status. Ordering materials and services, keeping in touch with suppliers, and ensuring that the CEO has the resources needed. Plan and sometimes participate in representation occasions, collaborate with other key people within the company and contribute to creating good relationships with internal and external partners. Assisting with practical details outside of work, such as family logistics, private bookings, and arrangements.

Competence profile:

Has the ability to handle many parallel tasks and keep track of details. Sees what needs to be done and acts before challenges arise. Responsive, relationship-building and communicative, both in writing and orally. Can handle confidential information and sensitive issues with the utmost care. Experience from the furniture industry is an advantage. Fluent in local language and English in speech and writing. Additional language skills are an advantage. Post-secondary education in administration, economics, communication or equivalent. Experience from international operations is an advantage.
Job Type: Full-time

Pay: ?40,000.00 - ?70,000.00 per month

Experience:

Executive Assistant : 2 years (Required)
Work Location: In person