Job Description

We're Hiring | Executive Assistant (EA) to Founders

Location:

Indore (On-site)

Reporting to:

Founders

Client Exposure:

International (US/Global)

Role Overview

We're looking for a

high-caliber Executive Assistant / PA

who can work directly with the Founders and help turn ideas into execution. This role goes beyond scheduling--it's about

clarity, structure, follow-ups, and proactive ownership

.

You'll play a critical role in protecting the Founders' time, keeping priorities on track, and ensuring the team always has clear direction.

What You'll Do

Attend internal & client meetings and prepare

clear MOMs

within 24 hours
Convert decisions into

trackable tasks in Notion

Maintain decision logs, follow-up trackers & weekly priority dashboards
Own and optimize the

CEO's Notion workspace

(dashboards, SOPs, templates)
Manage

Google Calendar

with time-blocking & smart scheduling (US time zones included)
Prepare polished

Docs, Sheets & Slides

for leadership & client meetings
Send professional follow-ups and ensure commitments are closed on time
Act as a communication bridge between Founders, team & external stakeholders
Support travel planning, logistics & select personal tasks linked to productivity

Who Should Apply

2-5 years' experience as

Executive Assistant / PA / Ops Coordinator / Jr. Chief of Staff

Excellent

written & verbal English communication

Strong hands-on experience with

Notion (databases, templates, relations)

Solid command over

Google Workspace (Docs, Sheets, Drive, Calendar)

Highly organized, detail-oriented & proactive
Comfortable working with

international clients & leadership

Trustworthy, discreet, and confident handling sensitive information

Nice to Have

Experience with

IT, accounting, finance, or outsourcing firms

Basic understanding of

project management (Kanban, reporting, deadlines)

Willingness to occasionally overlap with

US time zones

Why Join Us?

Work closely with founders on high-impact initiatives Exposure to international clients & decision-making Fast-growing organization with real ownership & learning Structured systems, modern tools, and clear expectations
Apply / Walk-In

Email:

chhabihr@intellgus.us

Contact:

+91 7489178780

Office Address:

210, LIG Link Rd, Anoop Nagar, Indore, Madhya Pradesh 452018

Job Types: Full-time, Permanent

Pay: ?18,655.42 - ?47,688.62 per month

Benefits:

Provident Fund
Work Location: In person