Job Description

Job Title: Executive Assistant

Experience:

3+ Years

Location:

Pune

Reporting To:

Founder / Director

About the Role

We're looking for a

hands-on, highly adaptable Executive Assistant

to work closely with our Founder/Director. This role is ideal for someone who thrives in a fast-moving startup environment, enjoys wearing multiple hats, and is comfortable with

extensive travel

. You'll be a trusted partner, helping keep the executive focused, organized, and moving fast.

What You'll Do

Executive & Travel Support

Act as the right hand to the Founder/Director, managing day-to-day priorities

Travel extensively with the Director

for events, meetings, conferences, and business trips Plan and execute complex travel logistics (flights, hotels, visas, itineraries, ground transport) Manage calendars across time zones and adapt quickly to last-minute changes Be the on-ground support during travel--keeping things running smoothly

Meetings & Communication

Coordinate internal and external meetings, both remote and in-person Prepare agendas, notes, follow-ups, and action items Draft emails, presentations, and documents as needed Act as a liaison between leadership and teams, partners, and vendors

Operations & Ownership

Handle confidential information with complete discretion Manage expenses, reimbursements, and travel documentation Spot gaps, fix inefficiencies, and improve processes without being asked Support ad-hoc projects and jump in wherever needed

What We're Looking For

3+ years of experience

as an Executive Assistant or similar role Comfortable with

frequent travel and flexible work hours

Extremely organized, proactive, and detail-oriented Strong communication skills and good judgment Ability to thrive in ambiguity and move fast Proficient with Google Workspace / MS Office Startup mindset: ownership, adaptability, and bias for action

Nice to Have

Experience supporting a Founder or C-level executive Experience in a startup or high-growth environment Familiarity with tools like Notion, Slack, Asana, or similar

Why Join Us

Work directly with the Founder/Director High ownership and real impact from day one Fast-growing startup with room to grow Travel exposure and learning opportunities
Job Type: Full-time

Pay: ?35,000.00 - ?56,000.00 per month

Work Location: In person