Job Description

Role:

Executive & Personal Assistant to the Founder / Head of Agency

Location:

Pune, India (On-site, Full Time)

Working Hours:

Monday to Friday, 9:00 AM - 7:00 PM (with flexibility as needed)

Travel:

Occasional domestic travel within India

Start Date:

Immediate

Salary Range:

?50,000 - ?75,000 per month, depending on experience and fit

About the Role:

We are looking for an exceptionally sharp, discreet, and proactive Executive & Personal Assistant to support the Founder and Head of a fast-paced marketing agency in Pune. This is a dual-role position part high-level executive admin, part trusted personal support. You'll help the Founder stay organized, consistent, and efficient in meetings, communications, and day-to-day life.

This role is ideal for someone who thrives in fast-moving environments, loves solving problems, and is equally comfortable booking a flight, coordinating with staff, or fixing a Gmail issue. You'll attend meetings, take notes, manage communication, follow up with internal staff, and ensure personal and professional tasks are executed to the Founder's standards. Discretion, stamina, and a high level of initiative are essential.

Key Responsibilities:

Executive Support

- Manage and organize the Founder's calendar, meetings, appointments, and travel

- Sit in on meetings, take detailed notes, create clear action items, and follow up

- Track what the Founder says across meetings to prevent double-work or miscommunication

- Manage email and WhatsApp with discretion and judgment

- Help the Founder stay aligned, on track, and reminded of key decisions or open tasks

- Follow up with internal team members on deliverables and project status

- Maintain awareness of shifting priorities, client preferences, and high-level company context

Personal Support

- Manage personal scheduling, including meals, medical, grooming, and lifestyle appointments

- Make reservations (restaurants, salons, doctors, etc.)

- Liaise with and direct personal staff (driver, housekeeper, security)

- Occasionally accompany the Founder to appointments or travel domestically

- Handle sensitive information such as debit cards, personal documents, and medical records

- Ensure personal tasks are done correctly -- if not, fix the issue or find an alternative

Tech & Tools Support:

- Assist with email setup, inbox management, file organization, calendar syncing

- Troubleshoot phone, app, or account issues and support device setup or settings

- Help manage Google Workspace (Drive, Calendar, Gmail, Docs, etc.)

- Set up video calls, Zoom/Meet links, and ensure devices and apps are running smoothly

Who You Are:

- Based in Pune, fluent in Marathi and Hindi, and proficient in English (spoken and written)

- 3+ years of experience in an executive or personal assistant role

- Extremely tech-savvy, confident troubleshooting basic tech and digital tools

- High stamina, comfortable with long days and a fast-paced, high-pressure environment

- Able to travel domestically at short notice and work flexibly when needed (including outside typical hours)

- Strong memory and awareness you track what's said, spot inconsistencies, and keep things aligned - Loyal, calm, emotionally intelligent, and detail-oriented

- Discrete and professional able to sign an NDA as a condition of employment

- Comfortable giving instructions to personal staff and communicating with vendors or internal teams

- Professional business attire is required a clothing allowance will be provided

Preferred:

- Experience working with international executives (especially US/UK)

Benefits

- Opportunity to travel and gain exposure to both high-level business and lifestyle operations

- Clothing Allowance: Provided

- Potential for role growth into a more strategic or departmental position if aligned

This Role is for You If

You're not just organized, you're aware. You notice the small things. You listen, take initiative, and help keep your boss focused and consistent in a chaotic, high-stakes environment. You don't mind long days, last-minute changes, or personal tasks, as long as you know you're making things run smoother.

You love being behind the scenes, making sure no ball is dropped and no detail is missed. You are tech-confident, highly professional, and ready to be indispensable, not by being loud, but by being reliable, present, and always one step ahead.

Job Types: Full-time, Permanent

Pay: ?50,000.00 - ?75,000.00 per month

Application Question(s):

Are you comfortable with a full-time, on-site role in Pune, with occasional travel? How comfortable are you managing email or WhatsApp communication on behalf of a senior leader? Which tools have you used regularly? (Google Workspace, Gmail, Calendar, Drive, Zoom, Meet, WhatsApp Web, Excel, etc.) Please rate your proficiency in Marathi, Hindi, and English (spoken and written) Are you available to join immediately? If not, mention your notice period. How many years of experience do you have as an Executive Assistant or Personal Assistant? What is your current CTC? What is your expected CTC?
Work Location: In person