Job Description

The Executive Assistant (EA) serves as the primary point of contact and strategic partner to the Managing Director. You will be responsible for streamlining the MD's professional life, managing complex logistics, and acting as a liaison between the MD and internal/external stakeholders. The ideal candidate is a proactive problem-solver with exceptional emotional intelligence and the ability to maintain grace under pressure.

Key Responsibilities

1. Strategic Calendar & Time Management

Manage a complex, ever-changing calendar with a high level of detail.
Act as a "gatekeeper," prioritizing meeting requests and ensuring the MD's day is optimized for high-level decision-making.
Coordinate international and domestic travel, including visas, flights, accommodation, and detailed itineraries.
2. Communication & Liaison

Draft, edit, and proofread high-level correspondence, presentations, and reports.
Act as the MD's representative in communications with Board Members, clients, and department heads.
Manage incoming calls and emails, responding on behalf of the MD where appropriate.
3. Meeting & Project Support

Prepare agendas, briefing notes, and supporting documents for all meetings.
Attend key meetings to take minutes and, more importantly, track and drive action items to completion.
Oversee special projects or research initiatives as assigned by the MD.
4. Operations & Confidentiality

Handle highly sensitive information with absolute discretion and confidentiality.
Manage expense reporting and occasional personal logistics to ensure the MD can focus entirely on business objectives.
Required Skills & Qualifications

Experience: 5+ years of experience supporting C-Suite or Senior Management.
Tech Savvy: Expert proficiency in Google Workspace or Microsoft 365 (especially complex calendaring and PowerPoint/Slides).
Communication: Elite verbal and written communication skills with a "concise but thorough" approach.
Anticipation: The ability to think three steps ahead (e.g., booking a lunch reservation before being asked because a meeting is running long).
Adaptability: Comfortable with ambiguity and able to pivot quickly when priorities shift.
Job Type: Full-time

Pay: ?30,000.00 - ?35,000.00 per month

Work Location: In person