Job Description

Post Title - Executive Business Assistant to the Director
Location: Mumbai
Reports to: Director
Experience Required: 4+ Years

Key Responsibilities

1. Executive Support

? Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.

? Act as a gatekeeper: prioritize emails, calls, and customer interactions.

? Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.

? Handle confidential and sensitive information with the highest level of discretion.

2. Operational & Strategic Support

? Assist in tracking KPIs, business metrics, and strategic initiatives.

? Compile data, draft reports, presentations, and business proposals as required.

? Serve as a communication bridge between the Director and internal teams or external partners.

3. Communication & Coordination

? Draft professional correspondence, memos, and emails on behalf of the Director.

? Ensure clear and timely communication with internal teams and clients.

? Coordinate logistics for executive-level meetings, board meetings, and special events.

4. Administrative Management

? Maintain well-organized digital and physical filing systems.

? Ensure all documentation is up-to-date, properly stored, and easily accessible.

? Perform general administrative tasks as needed to support the Director and leadership team.

Qualifications

? Bachelor's degree in Business Administration, Communications, or a related field.

? Minimum of 3+ years' experience supporting senior leadership in a fast-paced environment.

? Exceptional written and verbal communication skills.

? Excellent organizational, time management, and multitasking abilities.

? Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).

? High degree of confidentiality, discretion, and professionalism.

? Strong problem-solving skills with a proactive and anticipatory mindset.

? Comfortable working in both strategic and administrative capacities.

? Experience in a startup or high-growth business environment is a plus.

? Executive presence and the ability to interact with stakeholders at all levels.

Working Conditions

? May occasionally require extended hours or travel, depending on business needs.

? Hybrid or remote work arrangements may be considered, subject to location and company policy.

Job Type: Full-time

Application Question(s):

How many years of experience you have in total ? What is your current in-hand salary ? What is your expectation in monthly in-hand ? Do you have experience in making presentations ?
Location:

Kandivali, Mumbai, Maharashtra (Preferred)
Willingness to travel:

* 25% (Preferred)