Job Description

Position:

Executive Assistant

Location:

Nariman Point, Mumbai

Experience Required:

3 to 6 years

Salary:

INR 30,000 - 50,000 per month

Job Summary:

We are seeking a highly organized and dependable Executive Assistant to provide

comprehensive administrative and personal support. The ideal candidate will have 3 -7 years of

experience in a similar role, strong communication and coordination skills, and the ability to

manage both professional and occasional personal tasks with discretion and efficiency.

Key Roles & Responsibilities:

The roles and responsibilities include, but are not limited to:

Executive Support

Scheduling and calendar management for the Managing Director (MD)


Coordinating internal and external meetings


Drafting, reviewing, and managing communications


Managing deliverables, follow-ups, and daily priorities

Travel & Logistics

Arranging domestic and international travel


Handling visa processing, accommodations, and itineraries

Banking, Compliance & Documentation

Filing and paperwork related to banking, investments, and company compliances


Liaising with banks for facilitating payments and managing financial documentation


Coordinating with legal or finance teams as required

Internal Coordination

Coordinating across departments for smooth workflow and information exchange


Preparing reports, presentations, and meeting summaries


Managing records, documentation, and office inventory

Communication & Liaison

Acting as a point of contact for stakeholders, clients, and vendors


Screening and directing calls and correspondence


Following up on tasks and maintaining professional relationships

Personal Support (as required)

Handling occasional personal and household errands for the MD and family


Coordinating logistics or support for family needs and appointments


Maintaining confidentiality in all personal matters

Other Administrative Responsibilities

Office maintenance and general administrative tasks


Expense tracking and reimbursements


Managing ad hoc assignments as directed

Requirements:

Bachelor's degree or equivalent (preferred)


3 to 6 years of experience as an Executive Assistant


Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


Excellent written and verbal communication skills


Strong organizational and multitasking skills


Discretion and professionalism in handling sensitive information


Ability to work under pressure and meet deadlines

Preferred Attributes:

Experience supporting CXOs, Directors, or Entrepreneurs


Proactive, self-driven, and detail-oriented


Trustworthy, discreet, and respectful of confidentiality

Please share your resume at charmi@pinkskyhr.com

Job Type: Full-time

Pay: ₹40,000.00 - ₹70,000.00 per month

Schedule:

Day shift
Work Location: In person