Job Description

The

Executive Assistant

provides high-level administrative support to

CEO

and contributes to the overall efficiency and effectiveness of administration team. This role requires a highly organized, proactive, and discreet individual with excellent communication and interpersonal skills.

Key Responsibilities:

Calendar Management:

o Manage CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.

o Proactively identify and resolve scheduling conflicts.

o Coordinate internal and external meetings, including conference calls and video conferences.

Travel Arrangements:

o Book and manage all travel arrangements, including flights, hotels, and ground transportation.

o Prepare and submit travel expense reports.

Communication Management:

o Screen and direct phone calls and emails.

o Compose and prepare correspondence, including emails, letters, presentations, and reports.

o Maintain confidential information with the utmost discretion.

Project Support:

o Assist with special projects and initiatives as assigned.

o Conduct research and compile data as needed.

o Prepare meeting materials and presentations.

Office Management:

o Maintain office supplies and equipment.

o Manage office procedures and workflows.

o Oversee office maintenance and repairs.

Relationship Building:

o Build and maintain strong relationships with internal and external stakeholders.

o Represent CEO professionally in all interactions.

Qualifications:

Education:

Bachelor's degree in Business Administration, Communications, or a related field preferred.

Experience:

5+ years of experience as an Executive Assistant or in a similar administrative role.

Skills:

o

Proficiency in Microsoft Office Suite:

Word, Excel, PowerPoint, Outlook.

o Excellent written and verbal communication skills.

o Strong organizational and time management skills.

o Ability to prioritize tasks and meet deadlines.

o Discretion and confidentiality.

o Strong interpersonal and relationship-building skills.

o Ability to work independently and as part of a team.

o Strong problem-solving and decision-making skills.

o Attention to detail.

o Flexibility and adaptability.

SALARY -20000-25000

Working days -Monday to Saturday

Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

Leave encashment
Schedule:

Day shift
Supplemental Pay:

Yearly bonus
Ability to commute/relocate:

Palarivattom, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Preferred)
Experience:

Executive assistant: 1 year (Required)
Work Location: In person