Job Description

Job Title:

Executive Assistant to the CEO

Location:

Bangalore

Reports To:

CEO

Department:

Executive Office

Job Type:

Full-time

Position Summary:

We are seeking an exceptional Executive Assistant (EA) to support our CEO in managing daily activities, strategic initiatives, and ensuring smooth and efficient business operations. This individual will be the right-hand person to the CEO, providing both administrative support and strategic insights, enabling them to focus on high-priority tasks and decision-making.

Key Responsibilities:

Calendar & Schedule Management:

Manage and prioritize the CEO's calendar, ensuring alignment with business goals and strategic objectives. Coordinate and schedule meetings, ensuring effective time management. Handle meeting logistics, including agenda preparation, materials, and follow-up on action items.

Communication Liaison:

Serve as a primary point of contact between the CEO and internal/external stakeholders, including employees, clients, partners, and board members. Manage CEO's correspondence, responding on their behalf when appropriate and ensuring prompt follow-ups.

Travel & Event Coordination:

Plan and coordinate travel arrangements, including flights, accommodations, and itineraries. Assist with organizing corporate events, conferences, and team-building activities.

Confidentiality & Strategic Support:

Handle sensitive and confidential information with discretion. Conduct research and provide the CEO with summaries, reports, and briefings to support key decisions. Assist in drafting and reviewing presentations, reports, and business documents.

Project Management:

Assist the CEO in tracking key projects, ensuring deadlines are met, and facilitating communication between departments. Help prioritize initiatives and tasks, aligning them with business goals and timelines.

Meeting & Agenda Preparation:

Prepare and maintain accurate records of meetings, including taking minutes and distributing post-meeting summaries. Ensure the CEO is fully prepared for meetings by gathering necessary materials and documents.

Ad Hoc Tasks:

Provide support with personal tasks when required. Assist in any special projects as needed, supporting cross-functional initiatives.

Key Requirements:

Experience:

Proven experience as an Executive Assistant or in a similar administrative role, ideally in a fast-paced corporate environment. Experience supporting C-suite executives is highly preferred.

Skills & Competencies:

Strong organizational and time management skills with the ability to multitask effectively. Exceptional communication skills, both written and verbal, with the ability to interact with stakeholders at all levels. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with project management tools. High level of discretion and confidentiality. Strong problem-solving and decision-making abilities. Attention to detail and ability to manage complex tasks.

Education:

Bachelor's degree in business administration, communications, or a related field is preferred but not required.

Personal Attributes:

Proactive and adaptable with a positive attitude. Excellent interpersonal skills and the ability to work collaboratively with internal teams and external clients. Strong initiative, ability to anticipate needs, and a "can-do" approach.

Why Join Us?

Be a key partner to the CEO and contribute to the growth and success of the company. Work in a dynamic, fast-paced environment with opportunities to develop your career. Competitive salary and benefits package.
Job Type: Full-time

Pay: ₹10,000.00 - ₹68,235.22 per month

Work Location: In person