Job Description

Job Title: Executive Assistant - Shared Services

Location: Bangalore

Job Type: Full-Time | Hybrid (3 weeks WFH, 1 week in-office)

Shift Timings: US Shift (6:00 PM - 3:00 AM or 9:00 PM - 6:00 AM IST)

Working Days: Monday to Friday

Salary: Up to ?15 LPA

FEMALE CANDIDATES ONLY

AGE CRITERIA - UPTO 40 Years only.

Role Summary

We are seeking a seasoned Executive Assistant with a

minimum of 6 years of experience

to provide comprehensive administrative support to our senior leadership. The ideal candidate will excel in calendar and travel management, possess outstanding communication skills, and thrive in a dynamic, fast-paced environment.

Key Responsibilities

Manage complex calendars, including scheduling and rescheduling meetings across multiple time zones.
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Prepare and process expense reports and other administrative documents.
Organize and maintain confidential files and records.
Facilitate communication between executives and internal/external stakeholders.
Assist in preparing presentations, reports, and meeting agendas.
Ensure timely follow-ups on action items from meetings.

Qualifications

Bachelor's degree or equivalent experience.
Minimum of 6 years of experience as an Executive Assistant, preferably within the insurance, risk management, or consulting sectors.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational and time-management skills.
Strong interpersonal and communication skills, both written and verbal.
Ability to handle confidential information with discretion.
Flexibility to work US shifts and adapt to changing priorities.

Work Environment

This role operates within our Shared Services Centre, providing critical support to our global operations. The hybrid work model offers the flexibility of remote work while ensuring collaboration through regular in-office engagement.

Job Types: Full-time, Permanent

Pay: ?1,200,000.00 - ?1,450,000.00 per year

Benefits:

Flexible schedule Health insurance Work from home
Schedule:

Monday to Friday Night shift US shift
Supplemental Pay:

Performance bonus Yearly bonus
Application Question(s):

What's your Current CTC & Expected CTC? Work experience as an Executive Assistant? Notice period? Are you comfortable with night shift? Are you located in Bangalore?
Education:

Bachelor's (Required)
Experience:

Executive Assistant: 6 years (Required)
Language:

English (Preferred)
Work Location: In person